Adopted Budget FY 2018-2019

Mission
Statement:
To ensure fair and open
competition among
bidders, to experience
the most value for each
dollar spent, to
purchase material to
ensure prompt
deliveries, to establish a
good strong relationship
with all interested
bidders, and to acquaint
all persons in respect to
the City of McAllen's
Purchasing and
Contracting policies and
procedures and the
methodology utilized
towards the evaluation,
and award of bids.
Contact Us:
Gerardo Noriega,
Director of Purchasing
and Contracting
1300 Houston Avenue
McAllen, TX 78501
(956) 681-1130
Department Summary
Actual Adj. Budget Estimated Budget
Expenditure Detail: 16-17 17-18 17-18 18-19
Personnel Services
Salaries and Wages $ 392,717 $ 454,624 $ 442,000 $ 444,326
Employee Benefits 89,003 111,412 111,412 106,517
Supplies 8,396 7,060 7,060 7,060
Other Services and Charges 18,001 13,878 12,780 17,678
Maintenance 147 806 111 806
Operations Subtotal 508,264 587,780 573,363 576,387
Capital Outlay 1,698 - - -
Total Expenditures $ 509,962 $ 587,780 $ 573,363 $ 576,387
PERSONNEL
Exempt 2 3 3 3
Non-Exempt 6 7 7 7
Total Positions Authorized 8 10 10 10
1.) Continue to do vendor outreach through various community functions.
2.) Continue to work on purchasing employee certifications.
3.) Work towards implementing a vendor performance program for city wide use.
4.) Update P-Card policy
5.) Provide additional department training on Paramount and P-card program.
Performance Measures
Effectiveness Measures:
Average number of days to process
requisitions to purchase order status
Efficiency Measures:
General Fund
Purchasing and Contracting
www.mcallen.net/departments/purchasing
MAJOR FY 18-19 GOALS
Actual Goal Estimated Goal
Description: FY 16-17 FY 17-18 FY 17-18 FY 18-19
Purchasing & Inputs:
Contracting Department Number of full time employees 8 10 10 10
ensures that the City of
Department Expenditures $ 509,962 $ 587,780 $ 573,363 $ 576,387
McAllen and McAllen
Public Utilities Outputs:
departments comply Requisitions 2,864 2,763 2,760 2,850
with all City ordinances, Purchase orders processed 2,839 2,667 2,666 2,735
state and federal law
Purchase contracts administered 65 55 44 50
requirements referenced
to Procurement and
Dollar value of purchases processed $ 99,661,889 $ 101,160,286 $ 76,374,686 87,856,293
Contracting Practices, Dollar Value of Cooperative purchases $ 13,974,728 $ 6,466,130 $ 7,714,394
7,090,262
by relieving the Pre-bid conferences 62 134 44 80
department head of the Pre-construction conferences 9 19 22 17
burdensome task of Construction contracts administered 40 24 22 23
Purchasing. Dollar value contracts processed $ 36,556,192 $ 10,529,830 $ 10,193,623 19,093,215
Centralization of all
Supply/service contracts 107 134 100 225
Purchasing and
Cooperative Purchases 231 237 212 225
Contracting efforts into
Requests for change orders on p.o.s
one department striving
984 951 836 894
for economies of scale Requests for procurement cards 25 33 24 28
and efficiency. Bidders on file 12,952 15,180 11,604 13,392
3.5 4.0 3.5 3.0
Requisitions per full time employee 716 921 690 713
Purchase Orders per employee 710 667 667 684
Purchase contracts administered
13 8 8 10
Department expenditures per capita $ 3.57 $ 4.04 $ 3.95 $
3.90
- 48 -