OfficeMate Home Office User's Guide - OfficeMate Software Solutions

Chapter 14 Using the General Ledger Interface
Setting Up the General Ledger Interface
Ensure that a financial report group is assigned to every product and service. For
information about assigning financial groups to products and services, go to
Recording Product Information on page 227.
Note
MAS 90/MAS 200 users, ensure that every location is assigned a G/L Location
ID. For information on assigning G/L Location IDs to locations, go to
Maintaining Locations on page 11.
Note
Products sold that do not have a financial reporting group assigned
will be credited to a default general ledger account. Ensure that a
default general ledger account is set up in your accounting system
to catch any products that do not have a financial reporting group
assigned.
If you are using OfficeMate in a single-location practice with a
home office, enter the same G/L Location ID for the location and
the home office.
If you are interfacing OfficeMate with Intuit QuickBooks, ensure that
QuickBooks is installed on the computer on which you will be setting up the
General Ledger Interface. If QuickBooks is installed, open QuickBooks before
setting up the General Ledger Interface.
To open the General Ledger Setup window
From the OfficeMate Home Office main window, click Setup and select
General Ledger Setup.
Note
The General Ledger Interface is disabled if your preferences allow
fee slips to be edited after the end-of-day process. For information
about changing the fee slip editing preferences, go to To set up
other preferences on page 56.
To set up basic General Ledger settings
From the OfficeMate Home Office main window, click Setup and select
General Ledger Setup.
Select an accounting system from the Accounting System drop-down menu.
Type the location where your exported transactions will be saved in the
Interface Export Folder.
Note
The default location for this folder is OfficeMate\Data\GL.
Select the inventory valuation method that you want to use to price inventory
item transactions that are exported from the Inventory Valuation Method
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