OfficeMate Home Office User's Guide - OfficeMate Software Solutions

Chapter 14 Using the General Ledger Interface
Setting Up the General Ledger Interface
To correlate general ledger accounts to system accounts
Note
Prior to correlating general ledger accounts to system accounts,
ensure that you have set up general ledger accounts. For
information about setting up general ledger accounts, go to To set
up General Ledger accounts for MAS 90/MAS 200 on page 696
or To set up General Ledger accounts for QuickBooks on page
699.
From the OfficeMate Home Office main window, click Setup and select
General Ledger Setup.
Click the System Accounts tab.
For each system account, select a corresponding general ledger account from the
drop-down menus. Refer to the following table for information about each
account.
This Account…
Patient Accounts
Receivable
Sales Tax Invoiced
Represents…
All money owed by patients.
• When a fee slip is created, the amount of the
sale is debited to this account.
• When a payment is applied to a fee slip for the
patient, the amount is credited to this account.
• When fee slip adjustments are made, the
balance of this account is affected.
• The sum of all debits and credits posted to this
account match the total increase or decrease in
the patient’s balance.
The total amount of tax charged on fee slips
(regardless of whether that tax has been
collected).
QuickBooks users cannot use the Sales Tax
Payable account. You must setup a new sales tax
payable account with an Account Type of Current
Liability.
Finance and Late Charges
The total amount of all finance charges, late
charges, and service charges assessed to patients.
QuickBooks users must post Finance and Late
Charges only from each location. Do not post late
charges from the Home Office.
Non-refundable Charges
The patient charges when a product is returned.
For example, restocking fees, handling charges.
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