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Attachment 2--Common

Attachment 2--Common Paper Errors Not following syllabus!!! Write in an active/concise voice. Do not get overly wordy. Grammar! Punctuation! “Like Pakistan English is used frequently in industry and in the government.” WRONG “Like Pakistan, English is used frequently in industry and in the government.” Correct Not putting commas after dates. Putting apostrophes in years—“During the 1800’s there were no airplanes.” WRONG “During the 1800s, there were no airplanes.” Run-on sentences—“Since 2005, North Korea has continually expressed a desire to enter negotiations with its neighboring countries and the US, but after each argument or treaty, North Korea has committed actions which contradict these agreements and bring North Korea’s intentions into question.” WRONG “Since 2005, North Korea has continually expressed a desire to enter negotiations with its neighboring countries and the US. Unfortunately, after each argument or treaty, North Korea has committed actions which contradict these agreements. This brings North Korea’s intentions into question.” Double words in sentence: “Allow myself to introduce myself.” Spelling out numbers less than or equal to 10, spell out. Greater than 10, write the number. “Two hundred seventy three thousand four hundred and ninety seven dollars” WRONG “$273,497” correct An “a” sub-bullet without a “b” Using contractions—do not do it. It is a formal paper. Common Briefing Errors - Not following syllabus!!! - Give me an attention-getter! “Hello, my name is” is mandatory and nice, but it doesn’t really make me interested in your topic. Get me involved, and wanting to receive your brief. - Standing behind podium—do not do it. You should not be reading off notes. That is the only reason to stand behind a podium. The use of a notecard to assist in “jogging your memory” is acceptable and advisable, but don’t use it as a crutch. Print only main points in the order you are planning on speaking 6

to those points. This will help in a smooth flow and to ensure you do not inadvertently delete areas of focus from your briefing. - Reading off “the wall”—do not stare at slides projected on wall and read off of it. Know your material! You can glance at wall/slides to keep your place and use as memory jogger. You can also use laser pointer to point out things on a picture or map. - If you put too much information on your slides, it may (will) cause you to begin reading off the slides. Stick to main points that will jog your memory. - Cite references (verbally or on a slide)!! - A little humor in the brief can go a long way… - Exorbitant amount of umms and ahs—practice (chair fly) your brief! Get a buddy to watch and critique you. - Shuffling and pounding your feet—you would be surprised how many people did this. It is really loud and distracting. - Do not chew gum! - Do not look at your watch several times throughout brief—have a buddy out in the crowd that signals time. - Give me a summary at the end. What do you think about the topic you just briefed? If the briefing is to help me decide a course of action, give me your recommendation at the end. 7

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