Procedure for the procurement of consulting service - DOH

DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010
STEP 10. HAVE THE CONTRACT SIGNED AND
APPROVED
1. LEGAL REFERENCE
Section 37 of the revised IRR specifies the rules regarding contract signing and approval.
2. PURPOSE
This is the stage that the procuring entity now enters into an agreement with the HRRB to
undertake the services within the conditions and period set forth in the bidding. This is also the
stage when actual notice is given to HRRB to commence the project.
3. RULES AND GUIDELINES
3.1 Period of entering into a contract
The winning bidder and the Procuring Entity must enter into a contract immediately after
the former has submitted the performance security and all other documentary
requirements within the period specified in the revised IRR. The parties must sign the
contract within ten (10) calendar days from receipt by the winning bidder of the NOA
(Section 37.2 of the revised IRR).
The Chief Accountant or the Chief Budget Officer may sign the contract as an instrumental
witness thereto.
The Procuring Entity signatory is encouraged to sign within the same day as the signing of
the bidder as there are penalties against delaying, without justifiable cause, the award of
the contract (Section 65.1 of the revised IRR). Moreover, it would be best for the winning
bidder and the HOPE, or its appropriate signing authority, to sign/execute the contract
together – provided that all contract documents and requirements are complete – so that
both may personally appear before a Notary Public.
3.2 Timelines for contract approval
When, after contract signing, further approval of a higher authority is required, the
approving authority for the contract, or his duly authorized representative, shall be given a
maximum of fifteen (15) calendar days from receipt thereof, together with all
documentary requirements to perfect the said contract, to approve or disapprove it
(Section 37.3 of the revised IRR).
3.3 Effectivity of the contract
Unless otherwise specified in the contract, a contract is effective upon receipt of the NTP.
If an effectivity date is provided in the NTP by the Procuring Entity concerned, which date
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