Procedure for the procurement of consulting service - DOH

DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010
bids is necessary, the pre-bid conference shall be held at least thirty (30) calendar days
before the deadline for the submission and receipt of bids (Section 22.2 of the revised
IRR).
3.3 Participants in the Pre-bid Conference
The following shall attend the pre-bid conference:
a. BAC;
b. BAC Secretariat;
c. TWG members;
d. Observers;
e. End-user/PMO;
f. Technical experts on the consulting services to be procured;
g. Short listed consultants.
Short listed consultants may or may not attend the pre-bid conference (Section 22.3 of
the revised IRR).
3.4 Proper Conduct of participants
The BAC, BAC Secretariat, TWG, and other officials involved in procurement are expected
to act in an impartial, courteous and professional manner in all their dealings and
interactions with the bidders during all stages of the procurement. The bidders‟
representatives are likewise enjoined to adopt the same professional manner in their
dealings with the Procuring Entity‟s officials. Communications between the parties must, as
much as possible, be made in writing, except during the pre-bid conference when verbal
clarifications may be allowed – keeping in mind, however, that any statement made at the
pre-bid conference would not modify the terms of the bidding documents, unless such
statement is specifically identified in writing as an amendment of the documents and
issued as a supplemental/bid bulletin.
3.5 Agenda discussed in a Pre-bid Conference
The pre-bid conference shall discuss, among other things, the eligibility requirements and
the technical and financial components of the contract to be bid. Attendance of the bidders
shall not be mandatory. However, only those who have purchased the Bidding Documents
shall be allowed to participate in the pre-bid conference and raise or submit written queries
or clarifications (Section 22.3 of the revised IRR).
3.6 Availability of the Minutes of the Pre-bid Conference
The minutes of the pre-bid conference shall be recorded and made available to all
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