Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
STEP5. CONDUCT PRE-BID CONFERENCE AND
ISSUE SUPPLEMENTAL BID BULLETINS
1. LEGAL REFERENCE
Section 22 of the revised IRR is the legal basis in conducting pre-bid conference and issue
supplemental bid bulletins.
2. PURPOSE
The pre-bid conference is the initial forum where the Procuring Entity‟s representatives and the
prospective bidders discuss the different aspects of the procurement at hand. Its object is to clarify
and/or explain any of the requirements, terms, conditions, and specifications stipulated in the
Bidding Documents.
It is important that responsible and knowledgeable officials attend the conference. The persons
who actually formulated the Terms of Reference for the project should be present among those
representing the Procuring Entity. Short listed consultants, on the other hand, should be
encouraged to send representatives who are legally and technically knowledgeable about the
requirements of the procurement at hand. It is also important that the short listed consultants be
given ample time to review the bidding documents prior to the pre-bid conference.
3. RULES AND GUIDELINES
3.1 Threshold in holding a Pre-bid Conference
According to Section 22.1 of the revised IRR, the BAC shall convene a pre-bid conference
to clarify and/or explain any of the requirements, terms, conditions, and specifications
stipulated in the Bidding Documents in the following instances:
a. At least once for contracts to be bid with an ABC of One Million Pesos (PhP
1,000,000.00) or more;
b. At the discretion of the BAC for contracts to be bid with an ABC of less than One
Million Pesos (PhP 1, 000,000.00);
c. Subject to the approval of the BAC, a pre-bid conference may also be conducted
upon written request of any prospective bidder.
3.2 Period of action
The pre-bid conference must be held at least twelve (12) calendar days before the
deadline for the submission and receipt of bids. If the procuring entity determines that, by
reason of the method, nature, or complexity of the contract to be bid or when international
participation will be more advantageous to the GOP, a longer period for the preparation of
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