Procedure for the procurement of consulting service - DOH

DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010
QQ. RESOLUTION APPROVING THE AWARD OF CONTRACT
Republic of the Philippines
Department of Health
BIDS AND AWARDS COMMITTEE
BAC Resolution No. 2010 - __________
11 OCTOBER 2010
APPROVING THE AWARD OF THE CONTRACT FOR THE HIRING OF ADVERTISING AGENCY FOR THE
BRANDING OF BEHAVIOR, DEVELOPMENT AND PRODUCTION OF CREATIVE/CAMPAIGN
MATERIALS FOR BREASTFEEDING COMMUNICATION FOR BEHAVIORAL IMPACT (COMBI) – REBID
REI-CS-GOP-2010-08
WHEREAS, the Department of Health (DOH), through the National Center for Health Promotion (NCHP),
intends to engage the services of an advertising agency to develop an executional communication strategy
and branding of behavior for breastfeeding with an Approved Budget for the Contract (ABC) of Ten Million
Philippine Pesos (PhP 10,000,000.00);
WHEREAS, on 16 September 2010, the Bids and Awards Committee (BAC) issued BAC Resolution No.
2010-181 stating the following:
1. Recommend the approval of the results of the combined technical and financial evaluation;
2. Notify Company A and Company B about the results of the bid evaluation;
3. Request Company B to submit the additional required documents for post-qualification; and
4. Proceed with the contract negotiation with Company B as determined to be the Highest Rated Bidder
upon submission of the post-qualification requirements.
WHEREAS, on 22 September 2010, a letter was sent to Company B informing them about the result of the
technical and financial evaluation and request to submit the post-qualification documents, and subsequently
invited them for contract negotiation;
WHEREAS, on 27 September 2010, Company B sent a letter to the BAC acknowledging the receipt of the
letter from the BAC;
WHEREAS, on 29 September 2010, the BAC conducted the contract negotiation with Mr. Juan Dela Cruz
representative of Company B and the following were the salient points discussed:
1. Pre-testing, finalizing, and approval the creative materials must be done first before the development
and implementation of public relations plan;
2. The subsistence allowance shall be allotted for the consultants who will conduct the pre-test in Cebu
and Davao;
3. In Form 5, Activity 4: The whole amount shall be used to pay the talent fees of the comedians to host
the event who may be celebrity mothers. The estimated talent fee for celebrities based in Manila is
PhP 300,000.00.
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