Procedure for the procurement of consulting service - DOH

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MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES Ms. C OIC, Health Program Promotion Division Department of Health Sta. Cruz, Manila Tel. No. 743-8301 loc. 2801 Fax: 743-8438 B. Project Management Dr. A will manage the contract with the assistance of Ms.B, Chief Health Communications Division and Ms. C, OIC, Health Program Promotion Division. C. Reporting Obligations, Notices, and Approval Process and Essential Reports, Contents 1. The Contracting party shall submit to the Department of Health through the National Center for Health Promotion the final prototype creative materials, produced copies of some materials reports and other relevant documents specified in the TOR as agreed upon during negotiation, six (6) hard copies and six (6) soft copies stored in CD while for drafts of prototypes and reports one (1) each for print and soft copy. 2. The Inception Report shall have the following minimum contents: a. Activities, resource requirements for each activity and a PERT- CPM Chart b. Background c. Objectives d. Implementation Strategy e. Activities f. Personnel and Resource Requirement (describe the personnel and resource requirement of the Project and how they are to be deployed to effectively pursue the objective g. Manning schedule h. Work Plan. The report shall contain a GHANTT chart showing relationships among interrelated activities. The work plan shall indicate workloads for the TA team. i. The Consultant shall prepare and submit to the DOH materials or documents for the DOH’s approval or review through the DOH Project Manager 190
DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010 3. A Progress reporting shall be done on monthly basis, which includes: a. Objective(s) for the period b. Accomplishments or assessment of progress including justification of changes from the work plan and the implications c. Departures from the work plan; cumulative deviations to date from schedule of progress milestones as specified in the final project plan d. Corrective actions to be taken to return to planned schedule of progress; proposed revisions to work schedule e. Other issues and outstanding problems; proposed actions to be taken f. Resource that producer expects to be provided by DOH and/or actions to be taken by DOH for the next reporting period g. Other issues or potential problems the Contractor foresees that could impact on project progress and/or effectiveness h. Payments; Payments requested and received will be included in the report, along with a statement of cumulative payments. 4. Approval/Review of Technical Documents and Other Outputs by the DOH a. The first draft of the prototype materials shall be submitted to the project manager of the NCHP b. The project manager will facilitate the presentation and the subsequent approval of all prototype creative outputs initially by the SMCT and PSDT Cluster members and the final approval by the EXECOM members of the DOH preferably within 15 days c. If the creative outputs were disapproved or need some modifications, the consultant shall modify the outputs and resubmit it for DOH’s approval prior to production of some materials d. The Consultant will submit to the National Center for Health Promotion the following reports: Progress reports – a monthly or update report of activities taken by the Contractor including prototype materials approved. Final report – end of project detailing all activities being undertaken or specified in the Scope of Work of the Terms of Reference. The final report shall include the communication executional strategy, the branding of the behavior, prototypes developed, PR plan, launch event plan, pre- test results and the final creative materials. 191
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DOH Customized Procurement Manuals
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Executive Summary The role of publi
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MANUAL PROCEDURES FOR THE PROCUREME
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SECTION 1 INTRODUCTION
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SECTION 2 GENERAL PRINCIPLES ON CON
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SECTION 3 PREPARING FOR PROCUREMENT
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SECTION 4 PROCUREMENT OF CONSULTING
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DOH CUSTOMIZED PROCUREMENT MANUAL V
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NEGOTIATED PROCUREMENT 1. NEGOTIATE
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