Procedure for the procurement of consulting service - DOH

DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010
II. MINUTES OF THE OPENING OF FINANCIAL PROPOSAL
Republic of the Philippines
Department of Health
BIDS AND AWARDS COMMITTEE
MINUTES OF THE OPENING OF FINANCIAL PROPOSAL
HIRING OF AN ADVERTISING AGENCY FOR THE BRANDING OF BEHAVIOR, DEVELOPMENT
AND PRODUCTION OF CREATIVE/CAMPAIGN MATERIALS FOR BREASTFEEDING
COMMUNICATION FOR BEHAVIORAL IMPACT (COMBI)
REI-CS-GOP-2010-08
Present from the BAC and Secretariat were:
1. BAC Vice Chairperson
2. BAC Regular Member
3. BAC Regular Member
4. End-user Representative
5. BAC Secretariat
6. BAC Secretariat
Prospective consulting firms present:
1. Ms. BBB - Company B
The opening of the financial proposal for the Hiring of an Advertising Agency for the Branding of Behavior,
Development, and Production of Creative/Campaign Materials for Breastfeeding Communication for Behavioral
Impact (COMBI) under REI-CS-GOP 2010-08 held on 08 September 2010, 9:00 A.M. at the BAC Conference Rm.,
Ground Floor, and Bldg. No. 6, DOH San Lazaro Compound, Rizal Avenue, Sta. Cruz, Manila was called to order
and presided by the BAC.
Upon checking of the documents submitted by the shortlisted firms, namely Company A and Company B it was
found that the documentary requirements are complete, thus, both firms were rated “PASSED”. However, it was
noted that the Financial Proposal Form 1 of Company B was addressed to the end-user and not to Person H, the
BAC Chairperson, thus, the representative of the firm was informed to revise the cited form and submit the revised
form to the BAC Secretariat.
The bid price submitted by the two firms were publicly announced and posted in the abstract of bids which was
signed by the members of the BAC, the end-user representative, and the representative of Company B, to wit:
1 2
Name of Company Company A Company B
Bid Price PhP 7,242,970.00 PhP 7,843,130.43
Taxes PhP 1,336,327.97 PhP 1,176,469.57
Total Bid Price PhP 8,579,297.97 PhP 9,019,600.00
Having no other remaining topics for discussion, the opening of the financial proposals was adjourned at 10:30 A.M.
Prepared:
(SIGNATURE OVER PRINTED NAME)
BAC Secretariat
Approved by:
(SIGNATURE OVER PRINTED NAME)
BAC Member
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