Procedure for the procurement of consulting service - DOH

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MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES PP. AREA OF NEGOTIATION MINUTES OF THE CONTRACT NEGOTIATION HIRING OF AN ADVERTISING AGENCY FOR THE BRANDING OF BEHAVIOR, DEVELOPMENT AND PRODUCTION OF CREATIVE/CAMPAIGN MATERIALS FOR BREASTFEEDING COMMUNICATION FOR BEHAVIORAL IMPACT (COMBI) REI-CS- GOP-2010-08 Terms of Reference Hiring Of An Advertising Agency For The Branding Of Behavior, Development And Production Of Creative/Campaign Materials For Breastfeeding Communication For Behavioral Impact (COMBI) REI- CS-GOP-2010-08 DOH Representatives Name of Consulting Firm Date/Time/ Venue Background I. SCOPE OF WORK A. Submit inception report 1. BAC Vice Chairperson 2. BAC Regular Member 3. BAC Regular Member 4. End-user Representative 5. End-user Representative 6. BAC Secretariat 7. BAC Secretariat COMPANY B 29 September 2010, 9:00 A.M., G/F BAC Conference Room Company B was determined to be the Highest Rated Bidder (HRB) upon evaluation of the submitted technical and financial proposals. Moreover, it has met the minimum qualifications set forth in the Terms of Reference (TOR). Topic Comments / Issues Resolutions/ Response B. Submit comprehensive studies of creative executional communication strategy and the branding of behavior for breastfeeding C. Develop and implement Public Relations plan D. Organize a launch event for the breastfeeding “brand” E. Undertake a pre test of the prototype creative materials F. Document the pre test results and submit to project managers G. Finalize the creative materials H. Secure approval of the Cluster Head and the Execom on the materials and plans Reproduction of the creative/campaign materials 258
DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010 II. EXPECTED OUTPUT/DELIVERABLES A. Inception report B. Plan for the branding strategy of breastfeeding behaviors. C. Prototype of creative materials such as posters, certificates, vests etc. D. Plans for the public relations and launch event E. Pre test plan and methodology F. Results of the pre-testing G. Final Art (FA) of designs and prototypes of material H. Reproduced copies of the creative and other campaign support materials: MATERIALS Reporting Forms: For midwives For peer conselors Card/certificate or its equivalent: 3-in-1 cards Thank you certificates Collaterals or equivalent: Vests Personalized notebooks Personalized pens Rubber stamp with logo, ink pad, ink MINIMUM NO. OF COPIES 80,000 20,000 400,000 10,000 10,000 10,000 10,000 10,000 Poster or equivalent 50,000 III. APPROVED BUDGET FOR THE CONTRACT The approved budget for consultancy services in development of an executional communication strategy and branding of behavior for breastfeeding, development and implementation of the public relations plan, and development and production of creative/campaign materials to include logo, reporting and recording forms and collaterals shall be in the amount of Ten Million Philippine Pesos (PhP 10,000,000.00). There is a subsistence allowance of PhP 4,347.83 and at the same time, cost for accommodation of PhP 4,347.83 for Cebu and PhP 1,737.13 for Davao. Is the subsistence allowance not part of accommodation costs? There is no breakdown of expenses amounting to PhP 521,739.13 for the launch event. The price breakdown for the development of creative materials during the branding activity was not included. The tax to be included should only be equivalent to 12% of the contract price, which in this case is PhP 869,156.40 only instead of PhP 1,336,327.97. 259
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DOH Customized Procurement Manuals
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Executive Summary The role of publi
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MANUAL PROCEDURES FOR THE PROCUREME
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SECTION 1 INTRODUCTION
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SECTION 2 GENERAL PRINCIPLES ON CON
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SECTION 3 PREPARING FOR PROCUREMENT
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SECTION 4 PROCUREMENT OF CONSULTING
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DOH CUSTOMIZED PROCUREMENT MANUAL V
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NEGOTIATED PROCUREMENT 1. NEGOTIATE
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SECTION 6 GUIDELINES ON CONTRACT IM
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SECTION 7 PERIOD OF ACTION ON PROCU
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Procedure for the procurement of consulting service - DOH

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