Procedure for the procurement of consulting service - DOH

DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010
ANNEX A. FREQUENTLY ASKED QUESTIONS
Q1: Are all consulting services procurements required to be advertised in the newspapers?
A1: For contracts with ABC of P 1,000,000.00 or less or those whose duration is four (4)
months or less, advertisement in the newspapers may be dispensed with. However, the
REI still has to be posted in the agency website, the PhilGEPS, and in conspicuous places
in the agency premises (Section 21.2.2 of the revised IRR).
Q2: What is the process of short listing?
A2: The objective of short listing is to determine the most qualified consultancy firms to
undertake the project. Using the eligibility documents submitted by the eligible bidders as
basis, eligible bidders may be included in the short list taking the following into
consideration: extensive experience in similar projects; qualifications of top officials of the
firms or the experts proposed to be engaged for the project; and job capacity (Section
24.4 of the revised IRR). Short listing is undertaken primarily due to the substantial cost
Incurred by a bidder in preparing a proposal. If all eligible bidders are invited to submit
proposals, the chance of a firm getting the award diminishes greatly. This discourages a
firm from participating because the effort in terms of time and money is not commensurate
to the probability of getting the award. A short list of, say, five (5) greatly increases the
chance of a firm and is thus encouraged to put in more time and effort in preparing a good
proposal.
Q3: Can the BAC declare a failure of bidding if the number of firms short listed is less than the
number agreed upon during the pre-procurement conference?
A3: Should less than the required number apply for eligibility and short listing, pass the
eligibility check, and/or pass the minimum score required in the short list, the BAC shall
proceed with the bidding process (Section 24.5.2 of the revised IRR). Even if only one
firm passes short listing, the firm shall be requested to submit a bid and it shall be
considered for award if the bid is responsive to the bidding requirements (Section 36 of
the revised IRR).
Q4: Can a bidder be disqualified for failure to attend the pre-bid conference?
A4: No, attendance of the bidder is not mandatory (Section 22.3 of the revised IRR.)
Q5: Who determines if the evaluation procedure is Quality-Based or Quality-Cost Based?
A5: The BAC shall have the option as to the evaluation procedure to be adopted for the
selection of consultants (Section 33 of the revised IRR).
143