Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
which shall in no case be later than the date for the submission and receipt of bids. Any
application for eligibility or updates submitted after the deadline for the submission of the
letter of intent shall not be considered for the bidding at hand (Section 24.4.3 of the
revised IRR).
4.5 DOH Simplified Supplier Registration System
To facilitate eligibility check, the DOH COBAC established a Simplified Supplier
Registration System or SSRS through which any prospective bidder registered in the
system is issued a SSRS Certificate. Registration in the SSRS requires prospective
suppliers to submit certain specified documents necessary for its participation in the
conduct of procurement within the department. These documents include, among
others, a duly registered certification from SEC or DTI for sole proprietorship or CDA
for cooperatives, or any proof of such registration as stated in the Bidding Documents
and others, in lieu thereof, a SSRS Certificate is issued to the registrant supplier
which the latter may use in the procurement process. Evidently the objective behind
the development and maintenance of the registry system is to facilitate eligibility
check and expedite procurement process.
However, the SSRS would be rendered useless if not maintained current and updated
such that registered suppliers/contractors/manufacturers/ distributors must constantly
renew their SSRS registration, when applicable, by submitting copies of the recent
documents required to be submitted.
Furthermore, the coverage and applicability of the SSRS shall extend to, and
mandatorily be recognized by the Center for Health Development, DOH Hospitals,
Special/Specialty Hospital, Medical Centers, Bureaus and Attached Agencies.
IMPORTANT POINTS TO PONDER
Filing of eligibility documents
The BAC should have a secure depository of all the
original copies of the Eligibility documents submitted
by the bidders, for which only its members and those
of the BAC Secretariat have access. This will prevent
the loss of any of the eligibility documents, thus
sparing the BAC the embarrassment and trouble of
rectifying such loss.
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