Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
k. Form, Amount, and Validity of Performance Security and Warranty; and
l. Form of Contract and General and Special Conditions of Contract (Section 17.1
of the revised IRR)
The ITB should contain all necessary information that would help consultants prepare
responsive proposals, and shall bring as much transparency as possible to the selection
procedure by providing information on the evaluation process and by indicating the
evaluation criteria and factors and their respective weights and the minimum passing
quality score. The ITB should indicate an estimate of the level of key staff inputs (in staff
time) required of the consultants or the total budget.
Consultants, however, should be free to prepare their own estimates of staff time to carry
out the assignment and to offer the corresponding cost in their proposals. The ITB should
specify the bid validity period, which should be adequate for the evaluation of bids,
decision on award, and finalization of contact negotiations.
3.2 PARTICIPANTS
The Bidding Documents shall be prepared by the procuring entity following the standard
forms and manuals prescribed by the GPPB .The following are involved in the
preparation of the bidding documents:
a. BAC;
b. TWG;
c. BAC Secretariat and/or the procurement office/unit;
d. End-user/PMO; and
e. Consultants hired by the Procuring entity to prepare the bidding documents.
3.3 ISSUANCE OF BIDDING DOCUMENTS
Section 17.3 of the revised IRR specifies the period within which a bidding document
containing the pertinent information to the consulting contract to be bid shall be made
available to a prospective bidder. To provide prospective bidders ample time to examine
the Bidding Documents and to prepare their respective bids, the concerned BAC shall
make the Bidding Documents for the contract to be bid available for the following period:
a. Eligibility documents shall be made available from the time the REI is first
advertised/posted until the deadline for the eligibility check; and,
b. Bidding Documents, from the determination of the short listed bidders until the
deadline for the submission and receipt of bids.
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