Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
participants not later than three (3) calendar days after the pre-bid conference. Any
statement made at the pre-bid conference shall not modify the terms of the Bidding
Documents, unless such statement is specifically identified in writing as an amendment
thereto and issued as a Supplemental/Bid Bulletin (Section 22.4 of the revised IRR).
3.7 Supplemental Bid Bulletins
Supplemental/Bid Bulletins are documents issued by the BAC, upon its own initiative or
as response to written queries or clarifications of eligible bidders, which seeks to clarify,
modify, or interpret provisions in the bidding documents.
3.7.1 Period for the request and issuance of the Supplemental/Bid Bulletins
Requests for clarification(s) on any part of the bidding documents or for an
interpretation may be made by eligible bidders provided that these are in writing
and are submitted to the BAC at least ten (10) calendar days before the deadline
for the submission and receipt of bids. In this case, the BAC shall issue its
response by issuing a supplemental/bid bulletin, to be made available to all those
who have properly secured the bidding documents at least seven (7) calendar
days before the deadline for the submission and receipt of bids (Section 22.5.1 of
the revised IRR).
The Procuring Entity may, at its own initiative, also issue supplemental/bid
bulletins for purposes of clarifying or modifying any provision of the bidding
documents not later than seven (7) calendar days before the deadline for the
submission and receipt of bids. Any modification to the bidding documents must
be identified as an “AMENDMENT” (Section 22.5.2 of the revised IRR).
A supplemental/bid bulletin must contain a brief but comprehensive and accurate
summary of the issue or issues that it wishes to address. If it was an eligible bidder
that raised the issue addressed by the bulletin, then it ought to contain a summary
of that bidder‟s request for clarification and/or interpretation, without identifying the
eligible bidder.
Bidders who have submitted bids before a supplemental/bid bulletin is issued have
to be informed in writing and allowed to modify or withdraw their respective bids
(Section 22.5.3 of the revised IRR).
3.7.2 Posting of the Supplemental/Bid Bulletin
The BAC Secretariat is responsible of posting the supplemental/bid bulletin in the
following:
a. PhilGEPS website; and
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