Procedure for the procurement of consulting service - DOH

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MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES 4. PROCEDURES 3.7.13 Failure of all short listed consultant to pass the preliminary examination of bids If no short listed consultant passes the preliminary examination of bids, the BAC should declare the bidding a failure. In such a case, the BAC shall issue a Resolution declaring a failure of bidding. In order to determine the reason for the failed bidding, the BAC shall conduct a mandatory review and evaluation of the terms, conditions, and specifications in the Bidding Documents, including its cost estimates (Section 35.2 of the revised IRR). Based on its findings, the BAC shall revise the terms, conditions, and specifications, and if necessary, adjust the ABC, subject to the required approvals, and conduct a re-bidding with re-advertisement and/or posting, as provided for in Section 21.2 (Section 35.3 of the revised IRR 35.3). All bidders who have initially responded to the REI and have been declared eligible or short listed in the previous biddings shall be allowed to submit new bids. The BAC shall observe the same process and set the new periods according to the same rules followed during the previous bidding (Section35.4 of the revised IRR). Should there occur a second failure of bidding, the procuring entity may resort to negotiated procurement, as provided for in Section 53.1 of the revised IRR of R.A. 9184 (Section 35.5 of the revised IRR). The following steps are undertaken in the receipt, opening and preliminary examination of bids: 4.1. Bidders shall submit their bids through their duly authorized representative using the forms specified in the Bidding Documents in two (2) separate sealed bid envelopes, and which shall be submitted simultaneously. The first shall contain the technical component of the bid and the second shall contain the financial component of the bid (Section 25.1 of the revised IRR). 4.2. The BAC shall open the bids at the time, date, and place specified in the Bidding Documents. The bidders or their duly authorized representatives may attend the opening of bids. The BAC shall adopt a procedure for ensuring the integrity, security, and confidentiality of all submitted bids. The minutes of the bid opening shall be made available to the public upon written request and payment of a specified fee to recover cost of materials (Section 29 of the revised IRR). 4.3. The BAC shall open the first bid envelopes of prospective bidders in public to determine each bidder‟s compliance with the documents required to be submitted, as prescribed in Section 25.2 of the revised IRR of R.A. 9184. For this purpose, the BAC shall check the 68
DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010 submitted documents of each bidder against a checklist of required documents to ascertain if they are all present, using a non-discretionary “pass/fail” criterion, as stated in the Instructions to Bidders. If a bidder submits the required document, it shall be rated “passed” for that particular requirement. In this regard, bids that fail to include any requirement or are incomplete or patently insufficient shall be considered as “failed”. Otherwise, the BAC shall rate the said first bid envelope as “passed” (Section 30.1 of the revised IRR). 4.4. For the procurement of consulting services, the detailed implementation of the procedure specified in this Section shall be as provided in Section 33 of the revised IRR. 69
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