Procedure for the procurement of consulting service - DOH

More documents

Recommendations

Info

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES ANALYSIS 1. While the REI was published twice in a newspaper of general nationwide circulation, Section 21.2.1.b of the revised IRR provides that the REI must be advertised for at least seven (7) days. The BAC had a shorter period of six (6) days for disseminating the procurement opportunity for consulting services. 2. The request for reconsideration by Company X, which was declared by the BAC to be ineligible, should not have been favorably considered by the BAC as it was filed seven (7) days after it received the notice of ineligibility. Section 55.1 provides that decisions of the BAC at any stage of the procurement process may be questioned by filing a request for consideration within three (3) calendar days upon receipt of the written notice or upon verbal notification. 3. During the pre-procurement conference, the BAC should have already determined the number of shortlist of consultants, as provided in Section 24.5.2. This section further provides that “should less that the required number applies for eligibility and short listing, pass the eligibility check, and/or pass the minimum score required in the short listing, the BAC shall consider the same.” Determining the number of shortlist and the minimum score during the actual short listing gives the BAC the opportunity to have a lesser or larger number of shortlist from three (3) to seven (7), to favor a preferred firm. 4. The BAC is a recommendatory body. It should have obtained the approval of the Head of the Procuring Entity for its recommended shortlist before inviting all the firms in the shortlist to submit proposals, as provided in Section 24.5.4. 5. Section 22.2 provides that the pre-bid conference shall be held at least 12 days before the deadline for the submission and receipt of bids. Moreover, Section 22.3 provides that the attendance to the pre-bid conference should not be mandatory. Conducting the pre-bid conference nine (9) days before the deadline may not give the shortlisted bidders enough time to revise their proposals if these are to be affected by agreements discussed during the pre-bid conference. To be binding on both parties, any agreements discussed during the pre-bid conference that will affect the provisions in the bidding documents shall be stated in writing and issued as Supplemental/Bid Bulletin. 6. The technical and financial proposals of Company F should not have been accepted by the BAC as these were submitted at the designated venue beyond the deadline. Section 25.5 provides that bids, including the eligibility requirements, submitted after the deadline shall not be accepted by the BAC. 148
DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010 7. The evaluation criteria for the technical proposals should also have been agreed upon by the BAC during the pre-procurement conference. Although the BAC has not yet started evaluating the technical proposals when it finalized the evaluation criteria and could claim that they did not skew the criteria to favor a particular bidder, a losing bidder might exploit the situation and complain otherwise. 8. When the BAC calculated the cost of the financial proposal of Company A and determined that it exceeded the ABC, it should have disqualified Company A automatically as provided in Section 31.1 that the ABC shall be the upper limit or ceiling for acceptable bid prices. The discount offered by Company A should not have been accepted as this is tantamount to an improvement of its bid. Since Company A should have been disqualified, Company B should be invited by the BAC for negotiations as it has the second highest technical score. If negotiations and post-qualification were successful, Company B would be determined to have submitted the Highest Rated and Responsive Bid, and recommended for award of contract. 149
Page 3:
DOH Customized Procurement Manuals
Page 7:
Executive Summary The role of publi
Page 10 and 11:
MANUAL PROCEDURES FOR THE PROCUREME
Page 14:
SECTION 1 INTRODUCTION
Page 19:
SECTION 2 GENERAL PRINCIPLES ON CON
Page 22 and 23:
Page 24 and 25:
Page 26 and 27:
Page 29:
SECTION 3 PREPARING FOR PROCUREMENT
Page 32 and 33:
Page 34 and 35:
Page 36 and 37:
Page 38 and 39:
Page 40 and 41:
Page 42 and 43:
Page 44 and 45:
Page 47:
SECTION 4 PROCUREMENT OF CONSULTING
Page 50 and 51:
Page 52 and 53:
Page 54 and 55:
Page 56 and 57:
Page 58 and 59:
Page 60 and 61:
Page 62 and 63:
Page 64 and 65:
Page 66 and 67:
Page 68 and 69:
Page 70 and 71:
Page 72 and 73:
Page 74 and 75:
Page 76 and 77:
Page 78 and 79:
Page 80 and 81:
Page 82 and 83:
Page 84 and 85:
Page 86 and 87:
Page 88 and 89:
Page 90 and 91:
Page 92 and 93:
Page 94 and 95:
Page 96 and 97:
Page 98 and 99:
Page 100 and 101:
Page 102 and 103:
Page 104 and 105:
Page 106 and 107:
Page 108 and 109:
Page 110 and 111:
Page 113 and 114: DOH CUSTOMIZED PROCUREMENT MANUAL V
Page 117 and 118: NEGOTIATED PROCUREMENT 1. NEGOTIATE
Page 127: SECTION 6 GUIDELINES ON CONTRACT IM
Page 130 and 131: MANUAL PROCEDURES FOR THE PROCUREME
Page 143: SECTION 7 PERIOD OF ACTION ON PROCU
Page 213 and 214:
DOH CUSTOMIZED PROCUREMENT MANUAL V
Page 215 and 216:
Page 217 and 218:
Page 219 and 220:
Page 221 and 222:
Page 223 and 224:
Page 225 and 226:
Page 227 and 228:
Page 229 and 230:
Page 231 and 232:
Page 233 and 234:
Page 235 and 236:
Page 237 and 238:
Page 239 and 240:
Page 241 and 242:
Page 243 and 244:
Page 245 and 246:
Page 247 and 248:
Page 249 and 250:
Page 251 and 252:
Page 253 and 254:
Page 255 and 256:
Page 257 and 258:
Page 259 and 260:
Page 261 and 262:
Page 263 and 264:
Page 265 and 266:
Page 267 and 268:
Page 269 and 270:
Page 271 and 272:
Page 273 and 274:
Page 275 and 276:
Page 277 and 278:
Page 279 and 280:
Page 281 and 282:
(SIGNATURE OVER PRINTED NAME) WITNE
Page 283 and 284:
Page 285 and 286:
Page 287 and 288:
Page 289 and 290:
Page 291 and 292:
Page 293 and 294:
Page 295 and 296:
Page 297 and 298:
Page 299 and 300:
Page 301 and 302:
Page 303 and 304:
Page 305 and 306:
Page 307 and 308:
Page 309 and 310:
Page 311 and 312:
Page 313 and 314:
show all

Procedure for the procurement of consulting service - DOH

Create successful ePaper yourself

Delete template?

Save as template?