Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
3.3 No eligible bidder passes short listing
4. PROCEDURES
If no prospective bidder is short listed, the BAC should declare the bidding a failure. In
such a case, the BAC shall issue a Resolution declaring a failure of bidding. In order to
determine the reason for the failed bidding, the BAC shall conduct a mandatory review
and evaluation of the terms, conditions, and specifications in the Bidding Documents,
including its cost estimates (Section 35.2 of the revised IRR). Based on its findings, the
BAC shall revise the terms, conditions, and specifications, and if necessary, adjust the
ABC, subject to the required approvals, and conduct a re-bidding with re-advertisement
and/or posting, as provided for in Section 21.2 of the revised IRR (Section 35.3 of the
revised IRR). All bidders have initially responded to the REI and have been declared
eligible or short listed in the previous biddings shall be allowed to submit new bids. The
BAC shall observe the same process and set the new periods according to the same
rules followed during the previous bidding (Section 35.4 of the revised IRR).
Should there occur a second failure of bidding, the procuring entity may resort to
negotiated procurement, as provided for in Section 53.1 of the revised IRR of R.A. 9184.
In short listing the eligible consultants, the BAC, shall:
4.1 Draw up the short list of consultants from those who have been determined as eligible in
accordance with the provisions of the revised IRR. The number of short listed consultants,
which shall be determined in the pre-procurement conference, shall consist of three (3) to
seven (7) consultants, with five (5) as the preferable number. Should less than the required
number apply for eligibility and short listing, pass the eligibility check, and/or pass the
minimum score required in the short listing, the BAC shall consider the same (Section
24.5.2 of the revised IRR).
4.2 Rate each eligible consultant based on the following criteria:
a. Applicable experience of the consultant and members in case of joint
ventures, considering both the overall experiences of the firm or, in the case of
new firms, the individual experiences of the principal and key staff, including
the times when employed by other consultants;
b. Qualification of personnel who may be assigned to the job vis-à- vis
extent and complexity of the undertaking; and
c. Current workload relative to capacity (Section 24.5.3 of the revised IRR).
4.3 Recommend the short list of consultants to the HOPE for consideration and approval.
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