Procedure for the procurement of consulting service - DOH

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MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICE ANNEX G. GLOSSARY Abstract of Bids Abstract of Bidding Documents Advance payment Approved Budget for the Contract Bids and Awards Committee Bid Bid Evaluation Bid Opening Date The corresponding document prepared by the BAC after all bids have been received, opened, examined, evaluated and ranked. A summary containing general information on the procurement at hand that is posted in the PhilGEPS. Refers to any payment made prior to the delivery and acceptance of Goods, Works, or Consulting Services. The budget for the contract duly approved by the head of the procuring entity, as provided for in the General Appropriations Act and/or continuing appropriations, in the case of national government agencies; the corporate budget for the contract approved by the governing board, pursuant to Executive Order No. 518, series of 1979 (“E.O. 518”), in the case of GOCCs and GFIs, and Republic Act No. 8292 in the case of SUCs; and the budget approved by the Sanggunian in the case of LGUs. It is also referred to as the BAC which is established in accordance with Rule V of the revised IRR of R.A. 9184. It primarily perform the following functions: (a) advertise and/or post the invitation to bid/request for expressions of interest; (b) conduct pre-procurement and pre-bid conferences; (c) determine the eligibility of prospective bidders; (d) receive bids; (e) conduct the evaluation of bids; (f) undertake post-qualification proceedings; (g) resolve motions for reconsideration; (h) recommend award of contracts to the Head of the Procuring Entity or his duly authorized representative: (i) recommend the imposition of sanctions in accordance with Rule XXIII; (j) recommend to the Head of the Procuring Entity the use of Alternative Methods of Procurement as provided for in Rule XVI hereof; and (k) perform such other related functions as may be necessary, including the creation of a Technical Working Group from a pool of technical, financial, and/or legal experts to assist in the procurement process, particularly in the eligibility screening, evaluation of bids, and post-qualification. A signed offer or proposal to undertake a contract submitted by a bidder in response to and in consonance with the requirements of the bidding documents. Also referred to as Proposal and Tender, particularly when referring to the procurement of consulting services. The process of determining the Bidder with the Lowest Calculated Bid or the Highest Rated Bid. The date specified in the IB for the opening of bids. 172
DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010 Bid Security Bid Validity Bidder Bidding Documents Blacklisting Brand Name Calculated Bid Price Civil Works Collusion Common-Use Supplies Cash, check, bank draft, letter of credit, bank guarantee, surety bond or a foreign government guarantee that serves as a guarantee that the successful bidder shall not default on his offer, and shall enter into contract with the Procuring Entity and furnish the performance security. A reasonable period determined by the head of the Procuring Entity concerned, but in no case shall exceed one hundred twenty (120) calendar days from the date of the opening of bids, wherein a Bid Security is considered valid. An individual or entity that submits a bid. The term includes anyone acting on behalf of the individual or other entity that submits a bid, such as agents, employees, and representatives. More specifically, a contractor, manufacturer, supplier, distributor and/or consultant competing for the award of a contract in any government procurement. See Eligible bidder, Prospective bidder. The documents issued by the procuring entity as the bases for bids, furnishing all information necessary for a prospective bidder to prepare a bid for the infrastructure projects, goods and/or consulting services required by the procuring entity. To place on, or as if on, a list of persons or organizations that have incurred disapproval or suspicion or are to be boycotted or otherwise penalized. A trade name or product name, which identifies a product as having been made by a particular manufacturer. The price of a bid, after taking into account minor arithmetical corrections to consider computational errors, omissions and discounts, if allowed. See Infrastructure Projects. An agreement between two or more persons, to commit acts to accomplish a fraudulent or deceitful purpose. Goods, materials and equipment that are repetitively used in the day-to-day operations of procuring entities in the performance of their functions, which are included in the Price List of the Procurement Service of the Department of Budget and Management. Competitiveness A principle in Government procurement that allows broad participation by eligible and qualified suppliers, contractors, consultants to put forward offers for a project. 173
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MANUAL PROCEDURES FOR THE PROCUREME
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SECTION 1 INTRODUCTION
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SECTION 2 GENERAL PRINCIPLES ON CON
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SECTION 3 PREPARING FOR PROCUREMENT
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SECTION 4 PROCUREMENT OF CONSULTING
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NEGOTIATED PROCUREMENT 1. NEGOTIATE
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