Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
b. If the procurement is being negotiated as a result of a terminated or rescinded
contract being taken over because immediate action is necessary to prevent
damage to, or loss of, life or property, or to restore vital public services,
infrastructure facilities and other public utilities, then the contract may be
negotiated starting with the second lowest calculated bidder for the project under
consideration at the bidder‟s original bid price (Section 53.3.1 of the revised
IRR 53.3.1). If negotiation fails, then negotiation shall be done with the third
lowest calculated bidder at his original price. If the negotiation fails again, a short
list of at least three (3) eligible contractors shall be invited to submit their bids,
and negotiation shall be made starting with the lowest bidder (Section 53.3.2 of
the revised IRR 53.3.2). Authority to negotiate contracts for projects under these
exceptional cases shall be subject to prior approval by the Head of the Procuring
Entity or other higher authorities, if required, within their respective limits of
approving authority (Section 53.3.3 of the revised IRR).
c. If the procurement being negotiated is adjacent or contiguous, the procuring
entity will directly negotiate with the previous winning contractor/consultant,
provided that all the conditions under Section 53.4 of the revised IRR of the R.A.
9184; provided further, that negotiation for the procurement are commenced
before expiry of the original contract.
3.3.1 AGENCY TO AGENCY
In case of Agency-to-Agency, the procuring entity should follow the procedures
provided under the Implementing Guidelines on Agency-to-Agency Agreements,
approved and adopted by the GPPB through Resolution No. 18–2007, dated 31
May 2007. The general conditions for implementing Agency-to-Agency
Agreements are as follows:
a. Agency-to-Agency Agreements may only be resorted to if the following
conditions are complied with:
i. Conduct of a Cost-benefit Analysis by the Procuring Agency
indicating that entering into an Agency-to-Agency Agreement with
the Servicing Agency is more efficient and economical for the
government;
ii.
Total amount of all goods, consulting, and infrastructure projects
undertaken or to be undertaken through Agency-to-Agency
Agreements shall not exceed twenty-five percent (25%) of the
Procuring Entity‟s total procurement budget for each category
(i.e., goods, infrastructure, or consulting) as reflected in its
approved APP;
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