Procedure for the procurement of consulting service - DOH

DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010
WHEREAS, the TWG noted the following comments in the financial proposals of the two (2) firms, to
wit:
A. Company A
1. There is a subsistence allowance of PhP 4,347.83, and at the same time accommodation of PhP
4,347.83 for Cebu and PhP 1,737.13 for Davao.
2. Clarify whether the subsistence allowance is not part of the accommodation.
3. There is no breakdown of expenses on the launch event amounting to PhP 521,739.13.
4. It was noted that 15% EVAT is included in the summary of costs. EVAT should only be 12% of
the cost which is estimated to be PhP 941,175.65.
B. Company B
1. It was noted that the local taxes included in the proposal amounts to PhP 1,336,327.97.
2. The 12% EVAT that should be added to the cost is estimated to be PhP 869,156.40 only.
WHEREAS, upon consolidation of the respective combined technical and financial scores of the two (2)
bidders, Company B, Inc. obtained the higher combined technical and financial score of 89.76% as shown
below:
Firm Technical Score and Weight Financial Score and Weight Total
Score (%)
Average
Score (%)
Weight
(70%)
Weighted
Score (%)
Average
Score (%)
Weight
(30%)
Weighted
Score (%)
A 72.4 0.6 43.44 100 0.4 40.00 83.44
B 86.2 0.6 51.72 95.11 0.4 38.04 89.76
WHEREAS, the TWG recommended clarifying the following with Company B during contract
negotiation being the Highest Rated Bid (HRB), to wit:
1. The source of breakdown for the development of creative materials during the branding activity is
not included in the proposal.
2. Clarify on what the agency means by “Local transportation costs are not included if being made
available by the entity. Similarly, in the project site, office rent/accommodation/clerical assistance
costs are not to be included if being made by the entity.”
NOW THEREFORE, in consideration of the above premises, the herein members of the BAC HEREBY
RESOLVE the following:
1. Recommend the approval of the results of the combined technical and financial evaluation;
2. Notify Company A and Company B about the result of bid evaluation;
3. Request Company B to submit the additional required documents for post-qualification;
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