Procedure for the procurement of consulting service - DOH

MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES
Q6: What is the formula for computing the points for the financial proposal under the qualitycost
based evaluation procedure?
A6: The revised IRR does not provide a formula but the most widely adopted scoring method
is that the financial proposal with the lowest cost automatically gets one hundred (100)
points, assuming it is within the ABC. The scores of the other financial proposals are
determined by pro-rating their costs with that of the lowest financial proposal.
Q7: Is the replacement of key staff to be assigned to the project allowed before awarding of
contract?
A7: There should be no replacement of key personnel before the awarding of contract, except
for justifiable reason, such as, illness, death, or resignation provided it is duly supported by
relevant certificates, or any delay caused by the procuring entity. The procuring entity shall
immediately consider negotiation with the next ranked consultant if unjustifiable
replacement of personnel by the first ranked firm is made. Once the contract has been
awarded, no replacement shall be allowed until after fifty percent (50%) of the personnel‟s
man-months have been served, except for justifiable reasons, subject to appropriate
sanctions as prescribed in the PBDs (Section 33.3 of the revised IRR).
Q8: What happens when, at the stage of negotiation, the consultant and the Procuring
Entity have irreconcilable positions on certain terms and conditions of the draft contract?
A8: If the consultant and the PROCURING ENTITY fail to come to an agreement, then
negotiations shall be deemed unsuccessful and negotiations shall be undertaken with the
next-in-rank consultant.
Q9: Why is the posting of bid security and performance security now required?
A9: Prior to RA 9184 and the revised IRR, posting of bid and performance securities was not
required. However, due to the number of incidents wherein consultancy firms being
considered for award have refused to accept the award or have simply abandoned their
consultancy assignments, the posting of such securities have not been required to serve
as additional protection for the government and help prevent such incidents from recurring.
Q10: Is the privilege granted to provincial bidders to match the bid of a non-provincial bidder for
procurement of infrastructure projects and of goods applicable to procurement of
consulting services?
A10: No, the privilege granted to provincial bidders will not apply to procurement of consulting
services, even if the selection of consultant adopted the quality-cost based evaluation
procedure and this has already lapsed last January 2008 (Section 45 of the revised IRR).
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