Procedure for the procurement of consulting service - DOH

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MANUAL PROCEDURES FOR THE PROCUREMENT OF CONSULTING SERVICES In verifying the information contained in such documents, the TWG may make inquiries with appropriate government agencies and examine the original documents kept in the bidder‟s place of business. The use of other means for verification and validation of such documents may be resorted to by the TWG, such as the Internet and other research methods that yield the same results. c. The BAC/TWG inquires about the bidder‟s performance in relation with other contracts/transactions as indicated in its eligibility statement (statement of on-going, completed or awarded contracts). d. If the TWG conducts post-qualification, they shall prepare a Post-qualification Report to be submitted to the BAC. The Report shall contain, among others, the activities undertaken with regard to the Post-qualification process, including feedback from inquiries conducted. e. The BAC reviews the Post-qualification Report submitted by the TWG. f. The BAC determines whether the bidder with the HRB passes all the criteria for postqualification. g. If the HRB passes the post-qualification, the BAC declares it as the LCRB. h. After the BAC has determined the HRRB, the Secretariat, with the assistance of the TWG, if necessary, prepares the BAC Resolution declaring the HRRB and the corresponding Notice to the said bidder informing it of its post-qualification. 82
DOH CUSTOMIZED PROCUREMENT MANUAL VOLUME 4 2010 STEP9. AWARD THE CONTRACT AND ISSUE THE NOTICE OF AWARD 1. LEGAL REFERENCE Section 37 of the revised IRR is the legal basis in contract awarding. 2. PURPOSE This is the stage when the contract is granted to the HRRB. 3. RULES AND GUIDELINES 3.1 Recipient of the award of contract The award of contract shall be made to the consultant with the HRRB/SRRB at its submitted bid price or its calculated bid price, whichever is lower. In the case of QBE, the award shall be based on the negotiated price or the submitted price, whichever is lower. In the case of an SRRB, as provided for in Section 36 of the revised IRR, the bidder with the SRRB shall be awarded the contract after the post-qualification process has been completed (Section 37.1.1 of the revised IRR). 3.2 Period of Action Within a period not exceeding seven (7) calendar days from the date of receipt of the BAC recommendation, the HOPE shall approve or disapprove the said recommendation (Section 37.1.2 of the revised IRR 37.1.2). In case of approval, the HOPE shall immediately issue the Notice of Award to the bidder with the HRRB/SRRB. In the event the HOPE shall disapprove such recommendation, such disapproval shall be based only on valid, reasonable, and justifiable grounds to be expressed in writing, copy furnished the BAC (Section 37.1.3 of the revised IRR). 3.3 Maximum period of time that a contract can be awarded Contract award shall be made within the bid validity period provided in Section 28 (Section 37.1.5 of the revised IRR). The BAC, through the Secretariat, shall post, within three (3) calendar days from its issuance, the NOA in the PhilGEPS, the website of the procuring entity, if any, and any conspicuous place in the premises of the procuring entity (Section 37.1.6 of the revised IRR). 3.4 Participants The following must participate in the activities related to the Award of the Contract: 83
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