Agenda - City of Dallas

BACKGROUND (Continued)
This service contract provides for year-round maintenance approximately 750 City
owned and Community Housing Development Organization properties on a consistent
schedule until the properties are removed from City ownership. This contract also
allows for the mowing of vacant lots and residential properties where a seizure warrant
or signed consent form has been obtained. If a residential property is serviced under
this contract, the property owner will be billed for the cost of the service. During peak
growing season (March to October), approximately 1,500 to 2,000 private properties will
be serviced. Code Compliance staff monitors work of the contractor on a daily basis.
This solicitation was structured in a manner which required bidders to submit a
response using unit pricing; this bid resulted in a 10.8% decrease on comparable unit
prices for the bid awarded in 2010.
As part of the solicitation process and in an effort to increase competition, Business
Development and Procurement Services (BDPS) used its procurement system to send
out 211 email bid notifications to vendors registered under respective commodities. To
further increase competition, BDPS uses historical solicitation information, the internet,
and vendor contact information obtained from user departments to contact additional
vendors by phone. Additionally, in an effort to secure more bids, notifications were sent
by the BDPS' ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW
Minority Business Council and the Women's Business Council - Southwest, to ensure
maximum vendor outreach.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2010, City Council authorized a three-year service contract for
maintenance of medians, rights-of-way, vacant lots and residential properties, by
Resolution No. 10-0523.
FISCAL INFORMATION
$6,167,776.00 - Current Funds (subject to annual appropriations)
M/WBE INFORMATION
26 - Vendors contacted
25 - No response
1 - Response (Bid)
0 - Response (No Bid)
1 - Successful
211 M/WBE and Non-M/WBE vendors were contacted
The recommended awardees have fulfilled the good faith requirements set forth in the
Business Inclusion and Development (BID) Plan adopted by Council Resolution No.
08-2826 as amended.
Agenda Date 02/22/2012 - page 2