Lekwa Local Municipality 2013/14 - Co-operative Governance and ...

4. Fire ExtinguishersManage the procurementprocess in terms of theinstallation of fireextinguishers5. New ScannerManage the procurementprocess of the following asset:Replacement of scanner at theSenior Records Officer’s office6. Upgrading of storagefacilities Manage theprocurement process for therenovation of the storagefacilities7. Telephone Accounts(Internal & Council’s account)Manage Council’s anddepartmental internaltelephone accounts7. Agendas & MinutesResponsible for the agendasand minutes of all Council andCouncil structures as well asoverseeing the execution ofCouncil Resolutionsrenewal fee to ensure availability of theMun Admin Records ManagementSystem Soft-ware Safekeeping of all documents andcontracts on an on-going basis2. Reporting correspondence outstandinglonger than 30 days to the SeniorManagement Meeting monthly before the10thProcuring the installation of fireextinguishers,according to the approved capital budget:1. Issuing of asset number and insuranceconfirmed within 10 working days afterdate of delivery of assetProcuring a replacement scanner at theSenior Records Officer’s office, according tothe approved capital budget:1. Issuing of asset number and insuranceconfirmed within 10 working days afterdate of delivery of assetManaging the procurement process torenovate the storage facilities, according tothe approved capital budget:Distributing internal telephone accounts toall departments before the 5th of eachmonth to be able to recoup costs forpersonal telephone calls by reportingmonthly and quarterly, as part of thedepartmental quarterly report, as follows:1. Value of monthly accounts per location2. Income monthly recouped by pay officeper department3. Payment of external service provider oftelephone accounts according to theapproved budget1. Managing the compilation anddistribution of all agendas and minutes ofall Council and Council structure meetings,according to the approved year planner.Weekly on a Friday, by reporting monthlyand quarterly, as part of the departmentalquarterly report, agendas and minutesdistributed weekly2. Distributing Council Resolutions forexecution within 5 working days, afterapproval of the minutes, as per theapproved procedures and report monthly10thQuarterlybefore the15 th31 Mar 201431 Mar 201431 Mar 2014Monthlybefore the10th /Quarterlybefore the15thMonthlybefore the10th /Quarterlybefore the15 thMonthlybefore the10 th145 | P a g e