Level 2 and 3 Diploma in Business Support (4475-12/13)

Unit 106 Database software
Teaching guidance
The following guidance is not a prescriptive list of activities; they are suggested areas that a learner
could show competence in to achieve this unit. Centres may use some or all these activities or some
of their own devising to teach and help learners complete this unit successfully.
Outcome 1 Be able to enter, edit and organise structured information in a
database
The learner should be able to and understand:
• Database components:
• what types of information are stored:
o tables, forms, queries, reports
• Enter structured data:
• tables, fields, records
• use of data entry form, create new record, add record to table
• Locate and amend:
• find, search and replace
• sort
• wildcards
• Data entry errors:
• due to field size, data type, validation checks
• using help
• Check data:
• spell check, format, accuracy, consistency
Outcome 2 Be able to use database software tools to extract information
and produce reports
The learner should be able to and understand:
• Database queries:
• alphanumeric sort, filter, single criteria
• Database reports:
• using menus, wizards or shortcuts
Level 2 and 3 Diploma in Business Support (4475-12/13) 37