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List/Form
With the options List and Form you can switch between list view (several data
records in sequence) and form view (one complete record in detail).
Importing individual addresses
What is a word processor most often called on to do? To quickly write letters or
faxes. You have purchased TextMaker precisely for such routine work, and you
will find it to be an especially efficient helper.
All you need for such tasks is a suitable document template – that is, a document
template to which an address database is assigned to, and in which database fields
are inserted. Several such templates (for letters, faxes, memos, etc.) and a suitable
database come with TextMaker.
When you start a new document with File > New and select such a template,
TextMaker automatically displays the database. Page through it to find the desired
recipient and click on Insert. The rest happens automatically. TextMaker replaces
the database fields in the template with the contents of the fields from this record –
in other words: the address is inserted into the text. The result is, for example, a
complete letterhead with the recipient’s address already filled in.
On the following pages you will find detailed explanations of these procedures.
Preparing a document template
Note: To compose a letter or fax as quickly as possible, you don’t have to prepare
a document template from scratch. Numerous document templates with
letterheads, fax forms and memo forms are already supplied with TextMaker.
Read the section “Using document templates” on page 332 to learn how you can
try them out without further ado.
To prepare a new document for the insertion of individual addresses, proceed as
follows:
1. Invoke File > New and select the template NORMAL.TMV to start a new document.
2. Fill the document with the desired text – for example, prepare a letterhead, a
fax form, etc.
Manual TextMaker Database 331