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Detaching a database
You can detach a database by invoking the command Tools > Set Database and
clicking on Clear database.
Inserting database fields
Once you have decided how you want to position the relevant database fields in
your form letter, you can insert them in the text with Insert > Field. When the
letter is printed or faxed, these fields will be replaced with the actual contents of
the fields from the database, record by record.
Specifically, you proceed as follows to insert a database field:
1. Move the text cursor to the desired position.
2. Invoke Insert > Field.
3. In the list box Field type, select the item Database field.
4. Now you can select the field to be inserted from the list box Field name.
5. When you click on Insert, TextMaker inserts the field into the text and displays
the field name in curly braces – {NAME}, for example.
Proceed in exactly the same way to insert additional database fields at other places
in the text until the form letter has the desired appearance.
Database fields can be formatted like normal text; so, you can give them different
fonts, sizes, etc. any time you like.
When the form letter is later printed, TextMaker will automatically wrap lines with
database fields correctly, taking into account that the actual text of the field varies
from record to record.
Viewing test records in the text
Normally, TextMaker displays database fields that have been inserted into the text
in the form of a field name enclosed by curly braces – for example:
{NAME}
348 Form letters and form faxes Manual TextMaker