Download - SoftMaker

Important: To be able to send form faxes, you must have installed fax software
on your computer that is supported by TextMaker (see section “Requirements for
extended fax support” beginning on page 456). If you have not done this, you
should not use the form fax command.
To send a form letter by fax, proceed as follows:
1. Open or create a form letter (see chapter “Form letters and form faxes” beginning
on page 345).
2. Assign the desired database to the form letter (see section “Assigning a database
to a document” beginning on page 347).
3. If you don’t want to send the fax to all recipients stored in the database, open
the database and select in it the recipients you want included (see section
“Selecting data records” beginning on page 351).
4. Invoke the command File > Send > Fax Merge.
5. Make sure that the driver for your fax software (e.g., “Microsoft Fax on FAX:”)
is shown as the selected Fax device.
6. Specify which records of the attached database are to receive the faxed letter:
All (every record in the entire database)
Selected (all records in the database that are selected – this is the default
setting)
Range (a range of record numbers – here you must enter the numbers of the
first and last records in the range)
7. Confirm with OK.
Provided TextMaker supports your fax software, it will display a dialog that
allows you to make settings for the fax transmission.
First, enter the database field that contains the fax numbers (unless it is already
entered). To do this, click on the three dots beside the Fax number edit box,
select the database field containing fax numbers and confirm with OK.
TextMaker now displays the field name and under it, as an example, the content
of the field for the currently active record.
8. Next, let TextMaker know the field that contains the names of the fax recipients.
To do this, click on the three dots to the right of the Name of recipient
edit box and select the appropriate database field.
460 Outputting documents Manual TextMaker