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Practice letter
Practice makes perfect. Therefore, in this section we want to create a form letter for
practice.
Before you begin, start a new document with File > New. Assign the example
database TMW.DBF that was provided with the program to this document, using the
command Tools > Set Database. Under Windows, this file can be found in the
SOFTMAKER folder under MY DOCUMENTS.
Then, type the following text. Naturally, you are free to abbreviate it, or to type
something completely different. What matters is simply this:
Important: Do not type those parts of the text that are enclosed in curly braces –
they represent database fields. Instead, whenever you get to one of them, invoke
Insert > Field, select the item Database field in the Field type list box, select the
field name in the Field name list box and then click on Insert. In this way, the
database fields will be entered into the text.
The Society of Calligraphers
{FIRSTNAME} {NAME1}
{STREET}
{CITY}, {STATE_ZIP}
{SALUT_BODY},
We are pleased to announce that the Society of Calligraphers
will no longer have to rely on handwriting for its official
communications.
We have decided to convert everyone in the office to
personal computers. We are now using TextMaker, which has an
integrated database, allowing us to send personalized form
letters to all our members.
All in all, TextMaker provides enormous savings in time and
cost – not to mention quills and ink...
With best regards,
Now you have created a “template” that TextMaker can fill in with the field contents
from the database records when it prints the form letters.
350 Form letters and form faxes Manual TextMaker