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To do this, don’t invoke the usual command File > Print, but instead the command
File > Print Merge (for printing), or File > Send > Fax Merge (for faxing, available
only in Windows).
You will find more information about this in section “Printing a form letter” (page
454) and section “Faxing a form letter” (page 459).
Automatic suppression of superfluous white spaces
If, when printing or faxing, TextMaker comes upon two database fields that are
separated by one or more space characters, and the first of these fields is empty,
TextMaker automatically suppresses the space characters.
An example: You have inserted fields for first and last names into the text and
separated them with a space character:
{FIRSTNAME} {NAME1}
At this point, TextMaker normally prints the first name, the space character and the
last name. However, if the {FIRSTNAME} field of a given data record is empty,
TextMaker prints only the last name and removes the space character, since in this
case it is superfluous.
Automatic suppression of empty lines with database fields
If a text line contains only database fields and separating space or tab characters,
and if, for some data record, none of these fields has any content, the entire line is
suppressed.
An example – your form letter contains the following text segment:
{FIRSTNAME} {NAME1}
{NAME2}
{STREET}
{CITY}, {STATE_ZIP}
If, for some data record, the {NAME2} field is empty, TextMaker automatically
removes the resulting empty line. Thus, it prints the first and last names and then
prints the street on the immediately following line.
If both {FIRSTNAME} and {NAME1} were empty, this line would be entirely
suppressed.
356 Form letters and form faxes Manual TextMaker