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Now you have added the selected term to the list of keywords. TextMaker records
in this list not only the term itself, but also the position of its occurrence in the text.
Later, when the index is created, this term will appear in it, and the number of the
page on which the term was selected as a keyword will appear to the right of the
term.
For the index to fulfill its function, it is important to select the position at which a
term is added to the keyword list with care. For example, the word “print” occurs
frequently in a word processor manual. When indexing this word, in makes more
sense to add to the keyword list only those occurrences that are found in a section
of the document dealing particularly with the topic of “printing”, than to add all
occurrences. This way, the index will not be overloaded with useless references.
Adding multiple occurrences of a keyword
By the way, the same term can be added to the keyword list multiple times. Such a
term appears in the index only once, but the entry for it includes multiple page
numbers.
Note: The cases of letters in keywords are ignored. If both “Print” and “print”
are added to the keyword list, the index will collect references to both terms
under the single entry “Print”.
Adding all occurrences of a term
In some cases it makes sense to create an index entry that refers to all the positions
in the text at which the keyword appears. Naturally, you can do this by selecting
each separate occurrence of the term and adding it to the list in the manner described
above. However, TextMaker can relieve you of this task.
To enable TextMaker to do this, check the Index all occurrences option when you
add the keyword to the list with Tools > Index > Add Index Entry. TextMaker
will then search the entire text for the given term when it creates the index and it
will include the numbers of all the pages on which the term occurs.
Editing the keyword list
The content of the keyword list can be edited at any time after terms have been
added. To edit the list, invoke the Tools > Index > Edit Index Entries command
and proceed as follows:
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