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Bring up the example database TMW.DBF and enter a few data records. Naturally, it
is up to you to choose the names and addresses. When you have entered the records,
exit the database with File > Close.
All the basic steps have now been taken, and your form letter is now ready for
printing or faxing. In the rest of this chapter, you will learn how to choose the
addressees of a form letter – and how to actually print form letters.
FreeOffice: The functions for printing and faxing form letters are not included in
SoftMaker FreeOffice.
Selecting data records
Note: Selecting records is not possible with the Windows Mobile version of
TextMaker.
If desired, you can specify exactly those addressees to whom a form letter is to be
sent. To do this, open the database containing their addresses and select the desired
data records.
Note: TextMaker saves the selection permanently. It remembers which data
records are selected even after you exit and restart TextMaker.
There are three ways to select data records, and they can be used in combination,
as you choose. You can, for example, first select data records by means of a condition
and then manually exclude some data records from the selection.
The following selection methods are available in the database module:
Selecting single records manually
With Select > Current record you include the current data record in the
selection, or exclude it. If you invoke this command when the record is not selected,
it is selected, and vice versa.
With Select > Select all records and Select > Deselect all records, all data
records can be either selected or deselected at once.
Selecting by record numbers
With Select > By number you enter a range of record numbers to be selected
or deselected.
Manual TextMaker Form letters and form faxes 351