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Or, if the comments pane is enabled, the comment is displayed there. When enabled, the comments pane appears in the right margin of the document and displays comments associated with the visible text at all times. By default comments are only displayed on the screen and are not printed. Tip: Using the Reviewing toolbar The easiest way to apply comments is to use the Reviewing toolbar. The Reviewing toolbar This toolbar appears automatically whenever the document contains at least one comment. If this toolbar is not displayed, you have probably disabled it. To enable it again, invoke the command View > Toolbars and click on the check box to the left of Reviewing in the Toolbars list box. The icons in this toolbar represent the following functions (from left to right): Insert comment Edit current comment Delete current comment Go to previous comment Go to next comment Comments pane on/off The buttons further to the right are not for comments but for tracking changes in the document (see the section “Tracking changes in a document” beginning on page 435). Detailed information about these functions is presented in the following sections. Note for Windows Mobile users: In the Windows Mobile version, some of these buttons are not present for lack of space. However, you can use menu commands to perform the functions that correspond to the missing buttons. Inserting comments To insert a comment, do the following: 1. Select the text to which you want to attach a comment. 430 Document revisions Manual TextMaker
2. Invoke the command Tools > Comments > Insert Comment. Tip: This command can also be invoked by clicking on the Reviewing toolbar. icon in the 3. Type your comment in the small window that appears. 4. When you have completed your comment, click anywhere in the text to close the comment window. The comment is now entered. You recognize this from the fact that the text to which it is attached is highlighted in color. Editing comments To edit a comment, do the following: 1. Position the text cursor anywhere within the text whose comment you want to edit. 2. Invoke the command Tools > Comments > Edit Comment. Tip: This command can also be invoked by clicking on the Reviewing toolbar. icon in the 3. Make the desired changes in the small editing window that appears. 4. When you have finished editing, click anywhere in the text to close the comment window. The comment now reflects your changes. Tip: You can also use keyboard shortcuts to jump into a comment (and back): When you position the text cursor somewhere inside a text segment that has a comment and press (Ctrl)(Alt)(¼), TextMaker jumps into the corresponding comment, and you can edit it. To get back to the body text, press (Ctrl)(Alt)(½). Deleting comments To delete a comment, do the following: 1. Position the text cursor anywhere within the text whose comment you want to delete. Manual TextMaker Document revisions 431
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Manual TextMaker © 1987-2012 SoftM
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Simple formatting .................
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The paragraph style Normal ........
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Object mode .......................
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Creating a new database ...........
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Starting a fax transmission .......
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Installing additional dictionaries
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Additional features in SoftMaker Of
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The Enter key is represented by (¢
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Installing under Windows Mobile or
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The title bar indicates the name of
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Indentations and tab stops are not
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and most of the toolbars are hidden
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Altogether the following direction
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Deleting large sections of text: Th
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Using document templates Apart from
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Using Quick Paths With the Quick Pa
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The TextMaker Tour Welcome to the T
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The finished text Next, we need to
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control panel, or by pressing (Esc)
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Now it is time once again to save t
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32 is not present in the list of fo
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Note: Paragraph format actions - in
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2. Choose the desired tab type in t
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Of course, what is still missing is
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This time we will select the MicroS
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Since we only want to change the to
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Working with selections This chapte
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Canceling the selection When you wa
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Pasting with special formatting In
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Modifying character formatting Ther
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Superscript (e.g. r 2 ) and subscri
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Letter spacing and character pitch
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Hiding text You can hide sections o
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Important note: If you select a ran
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Paragraph styles (for the advanced
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To change the line spacing, do the
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To change these settings, invoke th
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Setting the default language Import
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Deactivating hyphenation for a docu
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desired character format (see chapt
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Centered Decimal The text after the
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Creating bulleted lists is an easy
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Default and Custom Here you can sel
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Note: Drop caps can be used only in
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Borders and lines With the command
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Thickness Determines the width of t
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Application example: If you enable
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performed, and the text is continue
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Paper bins Available only under Win
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Insert the page count (as a field)
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Page width: This is the default set
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Deleting headers and footers You ca
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Locking master page objects in norm
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Paper format, orientation and margi
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Borders and shading of master pages
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Styles Styles are very useful aides
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Creating character styles To create
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Applying character styles To apply
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Deleting or renaming styles To dele
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1. First, create a character style
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Paragraph styles You can save a fre
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Proceed as follows: 1. Set up the p
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Important: Changing a paragraph sty
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The paragraph style Normal A paragr
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A little menu with commands for man
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Delete button To delete styles, sel
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1. Invoke File > New. 2. A dialog a
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Multi-column page layouts In TextMa
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Presets group box Here you can sele
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What are sections? The term “sect
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Searching You can search a document
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Hint: A search operation can also b
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Any number (^#) - if you specify, f
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To continue searching, click on the
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1. Invoke the Edit > Go to ... comm
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Objects Footnotes Footnote referenc
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Select the type of field to be inse
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graph style “Heading 1”) in the
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ddd weekday abbreviated to three le
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Inserting special characters Some c
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Automatic numbering TextMaker has s
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5. As required, set the desired opt
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Before and After As required, you c
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2. 3. etc. In the above example, th
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Preview The Preview field shows how
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Character button (custom bullets on
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4. Select the desired numbered list
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Numbering with Auto numbers You can
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First line number is the number wit
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Insert a table (into the current ce
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Mouse: With the left mouse button p
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If you did not select complete rows
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4. Confirm with OK. The cell is now
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Height Here you can modify the heig
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Size Here you can change the Width
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in the Sample field (click on the c
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The options at the bottom of the di
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4. Next, specify the number of rows
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4. Confirm with OK. The table rows
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The specification of a column as th
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Pictures You can insert pictures in
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Copy to document’s folder If this
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Changing position and size of a pic
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When you activate the Mix with colo
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The Object > New OLE Object command
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2. Open the Edit menu. At the botto
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The property sheets listed below ar
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3. Select the entry SoftMaker Equat
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Text frames (page 254) contain boxe
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When you switch to Object mode, you
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Changing the position, size and mar
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Changing the size and margins of ob
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Distribute Horizontally Distribute
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Centered Inside Outside The object
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Paragraph The offset is relative to
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You will find additional informatio
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If desired, you can also change the
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Line variants Offers some pre-defin
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Options available: 3D effect varian
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If you wish, you can give the objec
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Options property sheet to make all
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This concludes the general descript
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Format: For changing the size of th
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1. Click on the icon in the Formatt
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Changing the properties of picture
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Export button Available only for pi
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Layout, Format, Filling, etc. prope
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Drawings behave like frames: they a
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Connectors (straight, elbow and cur
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If you want to change the formattin
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Inner margins group box Lets you mo
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Forms Forms are documents to be “
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In the following list, you will lea
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If a form is protected in this mann
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Inserting forms objects To insert a
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Start a new document with File > Ne
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Forms objects in detail In this sec
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Borders property sheet With this pr
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Value Here you can specify the init
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To change the order: Select one of
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Forms Object property sheet On this
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Naturally, you can lock not only th
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Language tools TextMaker offers a s
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3. Select the desired language from
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FreeOffice: SoftMaker FreeOffice do
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Manual spell checking FreeOffice: S
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The background spell checker consta
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Conversion to new German spelling N
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command. This command refers to add
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TextMaker now searches for the word
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SmartText entry a name (e.g., “sd
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Alternatively, you can use a dialog
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Database Writing letters is only on
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dBase/Unicode Database with Unicode
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PHONE FAX REMARK1 REMARK2 REMARK3 T
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Calling up a data record by its rec
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Search only selected records If thi
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Deleting all selected data records
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In the Windows Mobile version, only
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List/Form With the options List and
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You can also enter a new address by
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Insert as Table/Insert as Text If y
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10. Click on Insert to insert the l
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Append to document: Appends the env
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3. Define the first database field.
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Note: Most databases are stored in
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2. Start a new document. 3. With To
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Detaching a database You can detach
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Practice letter Practice makes perf
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Selecting by condition The command
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To select, for example, all data re
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To do this, don’t invoke the usua
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Calculations in the text With TextM
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More information For more detailed
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3. The formula that you have to ent
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Calculating the sum over a range of
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Objects in calculations Certain typ
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In practice, this means that if you
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Important: In contrast to calculati
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1. When you enter dates in formulas
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Operators The following operators c
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AVG(n1;n2) Returns the average valu
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Page 382 and 383: Style references A style reference
Page 384 and 385: The Outline view is suitable not on
Page 386 and 387: The Text button furthest to the rig
Page 388 and 389: Hint: There are also two keyboard s
Page 390 and 391: Note: Normally, you should not chan
Page 392 and 393: 7. You can change other settings to
Page 394 and 395: Now you can set up headers and foot
Page 396 and 397: Now you have added the selected ter
Page 398 and 399: 1. Position the text cursor at the
Page 400 and 401: 3. Specify whether a new table of c
Page 402 and 403: For example, if you have inserted c
Page 404 and 405: Format Use this option to choose th
Page 406 and 407: Figure 1...................9 Figure
Page 408 and 409: Step 2: Next, invoke Tools > Biblio
Page 410 and 411: Step 2: Assigning the bibliography
Page 412 and 413: The Parentheses option allows you t
Page 414 and 415: 2. Important: Make sure that the Pl
Page 416 and 417: Cross-references FreeOffice: This f
Page 418 and 419: For bookmarks, the number of the pa
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Page 422 and 423: By default, TextMaker automatically
Page 424 and 425: For example, if you delete the foot
Page 426 and 427: Type Here you can change the type o
Page 429: Document revisions You can add comm
Page 433 and 434: Note: Regular text will be reduced
Page 435 and 436: Position Allows you to set the posi
Page 437 and 438: Tip: When the document already cont
Page 439 and 440: Turns the Show Changes option on or
Page 441 and 442: Internet functions TextMaker is equ
Page 443 and 444: The background image file should re
Page 445 and 446: Width of line The width of horizont
Page 447: Tip: You can also follow links by c
Page 450 and 451: E-mailing a document When you would
Page 452 and 453: A dialog box appears, allowing you
Page 454 and 455: Drop pictures Skips over all pictur
Page 456 and 457: Once you have completed this, you c
Page 458 and 459: Pages Here you can choose to fax th
Page 460 and 461: Important: To be able to send form
Page 462 and 463: General property sheet On this prop
Page 464 and 465: View property sheet This property s
Page 466 and 467: the Permission section of the dialo
Page 469 and 470: Document management TextMaker provi
Page 471 and 472: 2. A menu of all the previously def
Page 473 and 474: Under Windows and Linux, the File M
Page 475 and 476: You can search for files that meet
Page 477 and 478: Document protection You can protect
Page 479 and 480: Write protection When the document
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Working with other file formats Nor
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OpenOffice.org 1.x Text (import onl
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Available options: CR+LF: This is t
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Problems with the display of Arabic
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2. Switch to the Columns property s
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Scripts (BasicMaker) Note: BasicMak
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Closing a document window If you wa
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Using document tabs FreeOffice: Thi
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Customizing TextMaker TextMaker giv
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OLE object guidelines Windows only:
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(mobile devices, for example), whic
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open a document containing such obj
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Apply character formatting to entir
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Windows Mobile: This option is avai
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Tip: If you want to employ more tha
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want TextMaker to leave your quote
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een a failure and offers to open th
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Note: Checking for updates is possi
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Close button behavior Windows Mobil
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Document properties, View property
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If instead you select the Use place
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2. Set the desired color (see the s
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Document properties, Internet prope
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Opening and/or saving a protected d
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Continuous Switches to the continuo
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To change the zoom level, either dr
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Visible in mode ... Some toolbars a
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Managing toolbars You can create ne
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The icons for the individual comman
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As soon as you exit the dialog box
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Note: If you simply want to add or
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1. Invoke the Tools > Customize > K
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Removing a keyboard shortcut Any ti
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You can set up horizontal and verti
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Mouse: In Object mode, guides can s
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When you click on the icon displaye
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Keyboard shortcuts The following pa
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Command Automatic single line spaci
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Manual TextMaker Keyboard shortcuts
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with objects 367 with table cells 3
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Edit > Go to 154, 155, 157 Edit > G
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Hidden Text 523, 524 Hiding objects
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Object > New Drawing 266 Object > N
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Record number 320, 321 Rectangles d
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sorting 205 splitting cells 193 spl
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