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Document revisions
You can add comments to documents and track changes made to them. These
capabilities are applicable, for example, when several users make successive
revisions to a document.
Using comments
You can select text anywhere in a document and then attach a comment to it.
For example, if a colleague gives you a document to review, you can insert
notes like “make this section shorter” directly into the document and then return
it to her. She can then make the revisions you have recommended in your
comments.
Tracking changes in a document
The “Track changes” function lets you do even more. When it is activated, you
can make changes to a document – delete or add text, alter formatting, etc. – as
you like. However, your changes are not simply applied as they would be otherwise;
rather, they are at first only highlighted in color and saved as “proposed
changes”.
So, if a colleague sends you a document for correction, turn on the “Track
changes” function, make the desired changes, and return the document to your
colleague. She can then review your proposed changes and separately accept or
reject each of them. If she accepts a change, it is saved permanently in the document;
if she rejects a change, it is removed.
You can, of course, apply comments and use the “Track changes” function in
combination.
You will find detailed information about both these functions on the following
pages.
Using comments
You can insert comments anywhere you like in the text of a document by invoking
the commands from the Tools > Comments menu.
Text to which a comment is attached is highlighted with color. If you point to such
text with the mouse, the comment is displayed in a small window.
Manual TextMaker Document revisions 429