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To see how the form letter will really look when it is printed, you can instruct
TextMaker to display the content of the field from any database record you like,
rather than the field name – provided that a database has first been assigned to the
document with the command Tools > Set Database.
Once this has been done, invoke File > Properties and switch to the dialog’s View
property sheet. Make sure that the option Display field names is not checked.
Then check Show merge record and next to it enter the number of the database
record whose field contents are to be displayed.
Note: If you now invoke File > Print Merge, the letter will be rendered using all
the selected data records, just as before. On the other hand, if you invoke File >
Print, TextMaker will print only a single letter, using the address in the record
you selected for display.
Using the Mail Merge toolbar
Displaying test data records is substantially easier if you enable the Mail merge
toolbar. To do this, invoke the command View > Toolbars and activate the Mail
merge toolbar in the Toolbars list box.
The Mail merge toolbar is brought up in response.
You can use this toolbar as follows:
To page from record to record, click on the arrows at right and left .
To display a specific record, enter its record number in the edit box in the
middle and press the Enter key (¢).
When you want to see the field names again, instead of the test data records,
page to data record 0 or enter a “0” in the edit box and press the Enter key (¢).
In response, TextMaker unchecks the Show merge record option.
Tip: When you move the mouse pointer over one of the icons (without clicking)
a text box appears, indicating the function of the icon.
Manual TextMaker Form letters and form faxes 349