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To do this, don’t invoke the usual command File > Print, but instead the command File > Print Merge (for printing), or File > Send > Fax Merge (for faxing, available only in Windows). You will find more information about this in section “Printing a form letter” (page 454) and section “Faxing a form letter” (page 459). Automatic suppression of superfluous white spaces If, when printing or faxing, TextMaker comes upon two database fields that are separated by one or more space characters, and the first of these fields is empty, TextMaker automatically suppresses the space characters. An example: You have inserted fields for first and last names into the text and separated them with a space character: {FIRSTNAME} {NAME1} At this point, TextMaker normally prints the first name, the space character and the last name. However, if the {FIRSTNAME} field of a given data record is empty, TextMaker prints only the last name and removes the space character, since in this case it is superfluous. Automatic suppression of empty lines with database fields If a text line contains only database fields and separating space or tab characters, and if, for some data record, none of these fields has any content, the entire line is suppressed. An example – your form letter contains the following text segment: {FIRSTNAME} {NAME1} {NAME2} {STREET} {CITY}, {STATE_ZIP} If, for some data record, the {NAME2} field is empty, TextMaker automatically removes the resulting empty line. Thus, it prints the first and last names and then prints the street on the immediately following line. If both {FIRSTNAME} and {NAME1} were empty, this line would be entirely suppressed. 356 Form letters and form faxes Manual TextMaker
Preventing the automatic suppression of white spaces In certain cases TextMaker’s automatic suppression of empty spaces and lines may not be desirable. To prevent such suppression, use protected space characters in place of normal space characters. You can insert them with the key combination (Ctrl)(Shiftª)(Space). An example – your form letter contains the following text segment: {FIRSTNAME}{NAME1} Here, the space character is printed even if {FIRSTNAME} is empty. Moreover, the line is not suppressed even if both fields are empty. Manual TextMaker Form letters and form faxes 357
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Manual TextMaker © 1987-2012 SoftM
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Simple formatting .................
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The paragraph style Normal ........
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Object mode .......................
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Creating a new database ...........
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Starting a fax transmission .......
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Installing additional dictionaries
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Additional features in SoftMaker Of
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The Enter key is represented by (¢
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Installing under Windows Mobile or
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The title bar indicates the name of
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Indentations and tab stops are not
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and most of the toolbars are hidden
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Altogether the following direction
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Deleting large sections of text: Th
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Using document templates Apart from
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Using Quick Paths With the Quick Pa
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The TextMaker Tour Welcome to the T
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The finished text Next, we need to
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control panel, or by pressing (Esc)
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Now it is time once again to save t
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32 is not present in the list of fo
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Note: Paragraph format actions - in
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2. Choose the desired tab type in t
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Of course, what is still missing is
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This time we will select the MicroS
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Since we only want to change the to
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Working with selections This chapte
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Canceling the selection When you wa
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Pasting with special formatting In
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Modifying character formatting Ther
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Superscript (e.g. r 2 ) and subscri
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Letter spacing and character pitch
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Hiding text You can hide sections o
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Important note: If you select a ran
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Paragraph styles (for the advanced
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To change the line spacing, do the
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To change these settings, invoke th
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Setting the default language Import
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Deactivating hyphenation for a docu
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desired character format (see chapt
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Centered Decimal The text after the
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Creating bulleted lists is an easy
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Default and Custom Here you can sel
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Note: Drop caps can be used only in
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Borders and lines With the command
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Thickness Determines the width of t
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Application example: If you enable
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performed, and the text is continue
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Paper bins Available only under Win
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Insert the page count (as a field)
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Page width: This is the default set
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Deleting headers and footers You ca
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Locking master page objects in norm
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Paper format, orientation and margi
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Borders and shading of master pages
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Styles Styles are very useful aides
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Creating character styles To create
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Applying character styles To apply
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Deleting or renaming styles To dele
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1. First, create a character style
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Paragraph styles You can save a fre
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Proceed as follows: 1. Set up the p
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Important: Changing a paragraph sty
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The paragraph style Normal A paragr
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A little menu with commands for man
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Delete button To delete styles, sel
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1. Invoke File > New. 2. A dialog a
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Multi-column page layouts In TextMa
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Presets group box Here you can sele
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What are sections? The term “sect
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Searching You can search a document
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Hint: A search operation can also b
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Any number (^#) - if you specify, f
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To continue searching, click on the
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1. Invoke the Edit > Go to ... comm
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Objects Footnotes Footnote referenc
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Select the type of field to be inse
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graph style “Heading 1”) in the
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ddd weekday abbreviated to three le
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Inserting special characters Some c
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Automatic numbering TextMaker has s
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5. As required, set the desired opt
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Before and After As required, you c
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2. 3. etc. In the above example, th
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Preview The Preview field shows how
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Character button (custom bullets on
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4. Select the desired numbered list
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Numbering with Auto numbers You can
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First line number is the number wit
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Insert a table (into the current ce
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Mouse: With the left mouse button p
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If you did not select complete rows
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4. Confirm with OK. The cell is now
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Height Here you can modify the heig
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Size Here you can change the Width
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in the Sample field (click on the c
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The options at the bottom of the di
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4. Next, specify the number of rows
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4. Confirm with OK. The table rows
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The specification of a column as th
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Pictures You can insert pictures in
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Copy to document’s folder If this
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Changing position and size of a pic
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When you activate the Mix with colo
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The Object > New OLE Object command
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2. Open the Edit menu. At the botto
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The property sheets listed below ar
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3. Select the entry SoftMaker Equat
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Text frames (page 254) contain boxe
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When you switch to Object mode, you
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Changing the position, size and mar
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Changing the size and margins of ob
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Distribute Horizontally Distribute
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Centered Inside Outside The object
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Paragraph The offset is relative to
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You will find additional informatio
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If desired, you can also change the
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Line variants Offers some pre-defin
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Options available: 3D effect varian
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If you wish, you can give the objec
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Options property sheet to make all
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This concludes the general descript
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Format: For changing the size of th
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1. Click on the icon in the Formatt
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Changing the properties of picture
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Export button Available only for pi
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Layout, Format, Filling, etc. prope
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Drawings behave like frames: they a
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Connectors (straight, elbow and cur
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If you want to change the formattin
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Inner margins group box Lets you mo
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Forms Forms are documents to be “
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In the following list, you will lea
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If a form is protected in this mann
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Inserting forms objects To insert a
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Start a new document with File > Ne
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Forms objects in detail In this sec
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Borders property sheet With this pr
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Value Here you can specify the init
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To change the order: Select one of
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Forms Object property sheet On this
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Naturally, you can lock not only th
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Language tools TextMaker offers a s
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3. Select the desired language from
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FreeOffice: SoftMaker FreeOffice do
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Manual spell checking FreeOffice: S
Page 305 and 306: The background spell checker consta
Page 307 and 308: Conversion to new German spelling N
Page 309 and 310: command. This command refers to add
Page 311 and 312: TextMaker now searches for the word
Page 313 and 314: SmartText entry a name (e.g., “sd
Page 315 and 316: Alternatively, you can use a dialog
Page 317 and 318: Database Writing letters is only on
Page 319 and 320: dBase/Unicode Database with Unicode
Page 321 and 322: PHONE FAX REMARK1 REMARK2 REMARK3 T
Page 323 and 324: Calling up a data record by its rec
Page 325 and 326: Search only selected records If thi
Page 327 and 328: Deleting all selected data records
Page 329 and 330: In the Windows Mobile version, only
Page 331 and 332: List/Form With the options List and
Page 333 and 334: You can also enter a new address by
Page 335 and 336: Insert as Table/Insert as Text If y
Page 337 and 338: 10. Click on Insert to insert the l
Page 339 and 340: Append to document: Appends the env
Page 341 and 342: 3. Define the first database field.
Page 343: Note: Most databases are stored in
Page 346 and 347: 2. Start a new document. 3. With To
Page 348 and 349: Detaching a database You can detach
Page 350 and 351: Practice letter Practice makes perf
Page 352 and 353: Selecting by condition The command
Page 354 and 355: To select, for example, all data re
Page 359 and 360: Calculations in the text With TextM
Page 361 and 362: More information For more detailed
Page 363 and 364: 3. The formula that you have to ent
Page 365 and 366: Calculating the sum over a range of
Page 367 and 368: Objects in calculations Certain typ
Page 369 and 370: In practice, this means that if you
Page 371 and 372: Important: In contrast to calculati
Page 373 and 374: 1. When you enter dates in formulas
Page 375 and 376: Operators The following operators c
Page 377 and 378: AVG(n1;n2) Returns the average valu
Page 379: TRIM(t) TRUNC(n1;n2) UPPER(t) USER(
Page 382 and 383: Style references A style reference
Page 384 and 385: The Outline view is suitable not on
Page 386 and 387: The Text button furthest to the rig
Page 388 and 389: Hint: There are also two keyboard s
Page 390 and 391: Note: Normally, you should not chan
Page 392 and 393: 7. You can change other settings to
Page 394 and 395: Now you can set up headers and foot
Page 396 and 397: Now you have added the selected ter
Page 398 and 399: 1. Position the text cursor at the
Page 400 and 401: 3. Specify whether a new table of c
Page 402 and 403: For example, if you have inserted c
Page 404 and 405: Format Use this option to choose th
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Figure 1...................9 Figure
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Step 2: Next, invoke Tools > Biblio
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Step 2: Assigning the bibliography
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The Parentheses option allows you t
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2. Important: Make sure that the Pl
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Cross-references FreeOffice: This f
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For bookmarks, the number of the pa
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main heading of the text segment wh
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By default, TextMaker automatically
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For example, if you delete the foot
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Type Here you can change the type o
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Document revisions You can add comm
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2. Invoke the command Tools > Comme
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Note: Regular text will be reduced
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Position Allows you to set the posi
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Tip: When the document already cont
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Turns the Show Changes option on or
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Internet functions TextMaker is equ
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The background image file should re
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Width of line The width of horizont
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Tip: You can also follow links by c
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E-mailing a document When you would
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A dialog box appears, allowing you
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Drop pictures Skips over all pictur
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Once you have completed this, you c
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Pages Here you can choose to fax th
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Important: To be able to send form
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General property sheet On this prop
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View property sheet This property s
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the Permission section of the dialo
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Document management TextMaker provi
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2. A menu of all the previously def
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Under Windows and Linux, the File M
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You can search for files that meet
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Document protection You can protect
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Write protection When the document
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Working with other file formats Nor
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OpenOffice.org 1.x Text (import onl
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Available options: CR+LF: This is t
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Problems with the display of Arabic
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2. Switch to the Columns property s
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Scripts (BasicMaker) Note: BasicMak
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Closing a document window If you wa
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Using document tabs FreeOffice: Thi
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Customizing TextMaker TextMaker giv
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OLE object guidelines Windows only:
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(mobile devices, for example), whic
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open a document containing such obj
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Apply character formatting to entir
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Windows Mobile: This option is avai
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Tip: If you want to employ more tha
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want TextMaker to leave your quote
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een a failure and offers to open th
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Note: Checking for updates is possi
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Close button behavior Windows Mobil
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Document properties, View property
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If instead you select the Use place
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2. Set the desired color (see the s
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Document properties, Internet prope
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Opening and/or saving a protected d
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Continuous Switches to the continuo
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To change the zoom level, either dr
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Visible in mode ... Some toolbars a
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Managing toolbars You can create ne
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The icons for the individual comman
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As soon as you exit the dialog box
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Note: If you simply want to add or
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1. Invoke the Tools > Customize > K
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Removing a keyboard shortcut Any ti
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You can set up horizontal and verti
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Mouse: In Object mode, guides can s
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When you click on the icon displaye
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Keyboard shortcuts The following pa
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Command Automatic single line spaci
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Manual TextMaker Keyboard shortcuts
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with objects 367 with table cells 3
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Edit > Go to 154, 155, 157 Edit > G
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Hidden Text 523, 524 Hiding objects
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Object > New Drawing 266 Object > N
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Record number 320, 321 Rectangles d
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sorting 205 splitting cells 193 spl
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