White Guide and Orange Guide Formatting Project - Pfizer

Orange Guide – Chapter 8: Privacy: Protecting Personal Information
Give the hospital or vendor Pfizer’s approved template Confidentiality Letter Agreement
(available through a link in the Guidelines, accessible on PfieldNet at
http://PfieldNet.pfizer.com).
Do not share your Personal Information before the health care provider and/or vendor signs
an approved Confidentiality Agreement to protect your information.
Do not modify Pfizer’s approved template Confidentiality Letter Agreement without your
Regional Attorney’s approval.
Do not sign a non-Pfizer Confidentiality Agreement without your Regional Attorney’s
approval.
Pfizer Regional Attorneys will review relevant hospital and HCP policies to ensure that any
agreements are acceptable for you to sign and do not pose potential legal issues for Pfizer. Regional
Attorneys will review the agreements in light of Pfizer’s interests and cannot offer you personal legal
advice regarding your personal privacy or other concerns. Once the Regional Attorney has approved
an agreement, it is your responsibility to carefully read and understand it because you will be held
accountable by the institution for compliance with it. Violations of an institution’s policies may lead
to Pfizer being denied the ability to visit or hold programs at that institution.
Corporate Policies on Your Responsibility for Safeguarding Personal Information
You should familiarize yourself with the following Pfizer corporate policies and guides:
Corporate Policy 404 on Protecting the Privacy of Personal Information;
Corporate Policy 403 on the Acceptable Use of Pfizer Information Systems; and
Corporate Policy 405 on Enterprise Records and Information.
These documents provide important guidance about appropriate information handling and security
procedures, which include, but are not limited to:
Not leaving your Pfizer equipment or Personal Information unattended or in an unsecured
location, e.g., an unlocked car;
Encrypting your computer and using encrypted USB flash drives;
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Rev. 09/12
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