White Guide and Orange Guide Formatting Project - Pfizer

Orange Guide – Chapter 3: Support of External Organizations
o Such award complies with applicable state laws and regulations.
In addition, awards, scholarship and fellowships must be provided directly to third-party organizations
(e.g., academic medical center; professional association; Centers for Disease Control; National
Institutes of Health) that independently select final awardees. It is permissible to assemble and retain a
selection committee to evaluate third-party organization applicants; provided that such third-party
organization awardees independently select the individual student or HCP ultimately to receive the
award, fellowship or scholarship. Whenever possible, programs should be co-sponsored with non-profit
medical societies, professional groups or similar organizations.
Awarded funds must be used only for the direct expenses of the program, and may not be used to
subsidize the recipient’s existing, routine or ordinary business expenses. Fellowships must be paid
directly to the successful applicant’s institution and cannot be paid directly to the successful applicant.
In addition, Pfizer can provide fellowships only to support the research activities of applicants who
already have positions at academic institutions. Fellowship funds cannot be used to cover a salary for a
position that bills services, or for that portion of a position that bills services. If a position includes both
billable services and research or teaching, the award must be pro-rated based on the amount of time
the fellow will devote to non-billable teaching and research.
Non-Financial Support
Personal Volunteering
With the exception of approved team building activities, personal volunteering activities by Pfizer
colleagues must be a personal activity done during a colleague’s personal time and not a Pfizer effort.
Volunteering must be an individual choice and no managerial pressure or direction can be exerted to
influence a colleague to volunteer their time. Personal volunteering must therefore not be linked to
commercial goals or objectives or otherwise be part of promotional activities or business plans. An
exception to this is that at certain Special Events (as described above), the Public Affairs group may
seek assistance from colleagues to attend or help at the event.
This prohibition, however, does not apply to activities approved by the relevant BU or division that are
undertaken with organizations to appropriately promote Pfizer’s products or advance Pfizer’s business
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