White Guide and Orange Guide Formatting Project - Pfizer

Providing In-Office Meals to Office Staff
Appropriate Audience
Specialty Exclusions
Orange Guide – Chapter 9: Speaker Programs for HCPs
Q. When conducting a speaker program at a medical office, is it ok to provide a
meal to the office staff in addition to the HCPs at the program?
A. Yes, it is generally permissible to provide them with a meal so long as the staff
members attend the program and are provided with scientific or educational
information.
Q. May non-prescribing HCPs (such as nurses) and appropriate office staff (such as
case managers) attend a speaker program held outside of the office?
A. Generally, non-prescribing HCPs may attend Pfizer speaker programs. Office
staff, including office managers and clinical coordinators, may only be invited if
a colleague determines that the program contents are appropriate in light of
the attendee’s role and responsibility for patient care. Non-prescribing HCPs
and office staff members may be provided meals when they attend speaker
programs.
Q. What should I do if an HCP’s receptionist attends a speaker program to which
he or she was not invited?
A. If the receptionist’s responsibilities are purely administrative, he or she is not an
appropriate attendee. It is your responsibility to ensure that all speaker
program attendees are appropriate, given their role and responsibilities in
patient care.
Q. May I invite HCPs to a speaker program if they belong to a specialty that is
excluded for the product being discussed?
A. You should not invite an HCP that belongs to a specialty that is excluded for the
particular product being discussed. If you are unsure whether a prospective
attendee is subject to an applicable exclusion, consult the HCP profiles on your
iCUE tablet to verify his or her status before extending an invitation.
Remember, if you cannot detail an HCP on a particular product, you are not
permitted to invite the HCP to a speaker program on that product.
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Rev. 09/12
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