2009 Performance Accountability Report Vol. 2 - Maryland Higher ...

approval forms. He now only signs budget changes over $500 and the Vice-Presidents approve
the payroll approval forms.
During fiscal year 2009, the college increased the deductibles for automobile coverage therefore
reducing insurance costs. The college is in the process of reviewing all other limits and
deductibles in other policies as well. To reduce workers compensation claims, the college is
implementing training sessions to help employees avoid accidents.
During fiscal year 2009, the college made some efforts to reduce utility costs. The Physical
Education building was converted to a geothermal heating/cooling system. This will save the
college approximately $50,000 per year. The Library building was recently renovated and is also
using a geothermal system. This will save an additional $23,000 per year. The college is also
continuing its relationship with energy consortiums. A new two year agreement was signed with
Constellation New Energy for an estimated electricity savings of $15,640.
During fiscal year 2009, the Instructional area pursued the following cost containment measures:
The Library and the Student Success Center used recycled toner cartridges and computer
paper for staff and students. They also sent email notices to students instead of mailings
to save paper and postage.
Faculty members are now submitting syllabi and grades electronically instead of hard
copy format. A website was created for the Instructional areas to access information
electronically rather than sending out paper copies.
The Instructional Affairs office continues to encourage faculty to have students complete
the faculty evaluations electronically rather than use the paper form.
The Disability Services department is now sending accommodation sheets to instructors
electronically rather than printing a copy for every instructor.
During fiscal year 2009, the Student Services area revised the intake process for student issues
and also improved the process for reviewing housing applications. Both of these changes
reduced the amount of paper usage and time spent by staff members.
During fiscal year 2009, the Publishing and Printer Services area pursued the following cost
containment measures:
Variable printing costs were reduced by segmenting the scheduling of long runs of
documents over several quarters, thereby not incurring large meter click charges in any given
billing cycle.
Desktop Publishing saved $3,250 in contracted services fees by designing publications for
the PA campuses and a new Admission piece in-house instead of using an outside agency. In
addition, $15,000 was saved by eliminating the printing of the annual credit schedule.
A task force was formed with representation from offices across the campus to identify cost
containment issues associated with duplicating and to devise better methods of informing the
campuses of the best practices for obtaining printed documents. The group will be doing a
survey in the fall and will create signage to better inform users of the costs of duplicating.
There were several pieces of new machinery installed in the Print Shop to reduce costs. A
new booklet maker machine saves the College $1,400 per year in maintenance fees. A new
tabbing/folding machine saves thousands of dollars in labor costs that were previously spent
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