2009 Performance Accountability Report Vol. 2 - Maryland Higher ...

Measure # Special Timeframe Issues
1. FY 06: Fall 05
FY 07: Fall 06
FY 08: Fall 07
FY 09: Fall 08
FY 10: Fall 09 (est.)
FY 11: Fall 10 (est.)
2. FY 06: Fall 05
FY 07: Fall 06
FY 08: Fall 07
FY 09: Fall 08
FY 10: Fall 09 (est.)
COPPIN STATE UNIVERSITY
OPERATIONAL DEFINITIONS FOR MFR/ACCOUNTABILITY MEASURES/INDICATORS
USM
Template
Objective
Indicator/Measure Source Operational Definition Control Procedures
INPUTS
1.1 Total student enrollment EIS Fall
freeze data
file
1.1 Total student enrollment whose
ethnicity is other than African-American
430
EIS Fall
freeze data
file
Self-explanatory Fall enrollment data are entered into
PeopleSoft System through online
student self-service registration process.
The enrollment data is frozen by the
Office of Information Technology (OIT)
based on the 20% cut-off date set by the
Office of Enrollment Management
(OEM). The freeze file is checked by the
Office of Enrollment Management
(OEM). OIT runs the MHEC Enrollment
Information System (EIS) extract file
from the freeze file. The extracted EIS
file is forwarded to the Office of
Institutional Research (OIR) for edit,
consistency and verification checks.
Any errors are resolved collaboratively
with the data element custodian.
Corrections are concurrently made to the
source database in PeopleSoft and the
freeze file, and a re-run of the EIS extract
file is made. When the data passes OIR
checks, the file is forwarded to MHEC
with signature of the OIR director
certifying the number of records. MHEC
further edits the data and any errors
found are resolved.
Self-explanatory See the control procedures for measure
#1 above.