Program - Society of Toxicology

44 th Annual Meeting
and ToxExpo
General Information (Continued)
GENERAL INFO
Accessibility for Persons with
Disabilities
The Ernest N. Morial Convention Center and most of the SOT
hotels are accessible to persons with special needs. If you require
special services, please mark the appropriate box on the Housing
Request Form. If you require more information about disabled
access, please call SOT Headquarters and ask for Heidi Prange;
(703) 438-3115 ext. 1424 or heidi@toxicology.org.
Guest Hospitality Center and Program
The SOT Guest Hospitality Center provides guest participants
(non-scientists) with a place to meet and socialize with other
guests. Guests must register for the Annual Meeting using the
same registration form as the person they are accompanying to
visit the Hospitality Center. Guests are welcome to attend the
Welcoming Reception, but will not have access to the scientific
sessions or the Exhibit Hall. Please remember to wear your badge
to all SOT events. The Guest Hospitality Center will be located
in the Hilton Riverside Hotel in the Compass Room (Sunday–
Tuesday) and the Steering Room (Wednesday–Thursday).
Concierge/Restaurant Reservations
A representative from On the Town will be located in the registration
area to provide restaurant menus, entertainment guides, and
arrange restaurant reservations for individuals and groups.
Meeting Requests: Hospitality Suites and
Ancillary Meetings
All requests for hospitality suites and ancillary meetings must
be approved by SOT Headquarters. To reserve a meeting room,
please contact Heidi Prange, Meetings Manager. Ancillary functions
may only be hosted by SOT Affiliates, exhibitors, or
organizations affiliated with SOT. Hospitality suites and ancillary
meeting space books fast. Please complete the Ancillary Meeting
Form at www.toxicology.org and send it to Heidi Prange.
No hospitality functions or ancillary meetings may be scheduled
during the following SOT events:
• Sunday 5:00 PM–7:30 PM: SOT Awards Presentation and
Welcoming Reception
• Monday–Thursday 8:00 AM–11:30 AM: Morning SOT
Scientific Sessions
• Monday–Thursday 1:30 PM–4:30 PM: Afternoon SOT
Scientific Sessions
• Tuesday 4:30 PM–6:00 PM: SOT Annual Business Meeting
Ancillary requests received after December 15, 2004 may not be
published in the SOT Program.
The hotels are not permitted to book meeting space without the
authorized approval from SOT HQ. However, you are welcome
to contact the Convention Service Manager to discuss meeting
room rental, food and beverage, and audio visual equipment
requests. All coordination for your event should be done between
the hotel Convention Service Manager and the Ancillary Function
Organizer.
Message Center/Lodging Information Desk
The SOT Message Center/Lodging Information Desk will be
located in the SOT registration area of the Ernest N. Morial
Convention Center and open during registration hours, Saturday
through Thursday. Please inform your office and family of
the Message Center/Lodging Information Desk number
(504) 670-6900. (The Message Center/Lodging Information Desk
will not accept facsimiles.)
Convention Center First Aid and Security
The Ernest N. Morial Convention Center has an on-site, ACLScertified
registered nurse, stationed in permanent medical rooms
located in Lobby B, Lobby E, and Lobby H during move-in,
move-out and event hours. Medical facilities are clearly identified
with visual and braille signs. Outside each room is an emergency
phone directly connected to the Public Safety Department.
To report an emergency:
Pick up the RED emergency telephone in any telephone bank—
dial 1911 or 3040 from any non-coin operated telephone. Use the
emergency telephone in the GREEN box outside the medical
rooms in Lobby B, Lobby E or Lobby H.
About Safety and Security:
The possibility of demonstrators is very real given the nature of
our conference. Emergencies of this nature range from verbal
confrontations, protests, strikes or riots. We recommend the
following procedures in the event of demonstrations:
• Wear your name badge in the convention center. When leaving
the facility, remove it so as to blend with other people.
• If you see a demonstration or protest beginning, please
contact any member of the SOT Annual Meeting staff and
they will initiate SOT response. If you see actions that appear
threatening, notify the nearest security officer.
• Do not engage, defend either side, or subdue person(s) in
any type of disturbance. Demonstrators are usually trying to
attract media attention. Don’t help them!
24
SOT's 44 th Annual Meeting