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Grammatically Correct: The writer's essential guide to punctuation ...

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STYLE<br />

of these types of help while performing various tasks. <strong>The</strong>se tasks included<br />

browsing, locating and reading data, and locating and using data <strong>to</strong><br />

perform calculations.<br />

ORGANIZING INFORMATION APPROPRIATELY<br />

Organization is critical. Sentences may be crafted perfectly on an<br />

individual level, but if they are ordered in a way that is confusing<br />

or inconsistent, they will not convey their messages clearly.<br />

<strong>The</strong> following examples present passages that are muddled and<br />

out of sequence. <strong>The</strong> fact that they aren't impossible <strong>to</strong> follow is<br />

due mostly <strong>to</strong> the fact that they're short. On a larger scale, poor<br />

organization can cause a piece of writing <strong>to</strong> be unintelligible.<br />

EXAMPLE 1<br />

When you prepare a research article for publication, set it aside and<br />

read it again after a day or two. Does it say what you intended? Try <strong>to</strong><br />

get a peer review. A fresher or sharper eye may spot areas of weakness,<br />

omissions and other problems in the manuscript that were hidden <strong>to</strong><br />

you. Does the title accurately describe what the article is about? <strong>The</strong><br />

discussion should stick <strong>to</strong> the <strong>to</strong>pic and not ramble. Ensure that you have<br />

followed the authors' <strong>guide</strong>lines provided by the journal. Finally, be sure<br />

<strong>to</strong> run a spell-check before you print out the copy that will go <strong>to</strong> the<br />

publisher.<br />

This information comes through as somewhat scattered, for several<br />

reasons. First, the opening two sentences tell the writer what<br />

he or she should do personally (look over the article and see if it's<br />

saying what it should); the next two deal with getting someone else<br />

<strong>to</strong> give some feedback; then the passage goes back <strong>to</strong> things that<br />

the writer should do. <strong>The</strong> first category should be completed before<br />

the second is begun.<br />

Second, sentence 4 is closely related <strong>to</strong> sentence 3, in that it<br />

expounds on why it is important <strong>to</strong> get a peer review. This relationship<br />

will be made more obvious if the two sentences are run <strong>to</strong>gether.<br />

Third, two of the aspects that the writer is advised <strong>to</strong> check for<br />

are presented as questions, and two are presented as statements.<br />

Apart from the faulty parallelism (information on equivalent matters<br />

should be presented in an equivalent way, <strong>to</strong> make the relationship<br />

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