Travel$ense User's Guide (PDF, 139 MB) - NBAA

TRAVEL$ENSETrip Expensescoming/going from the airport to which this drive time applies. For instance, ifthe actual drive time from the airport is 30 minutes, and the pre-entereddefault is 20 minutes, you could enter 30 and check all passengers/legs andapply the 30 minute drive time to the return drive to that particular airport. Inall cases, users can confirm these changes simply by selecting randompassengers/legs to display the passenger-specific totals.In the lower portion of the third tab Travel$ense creates a small spreadsheetfor each passenger, for each leg to display travel expenses generated by thetime triggered expense calculation method. These expenses affect the OtherTrip Expenses on Tab 4 and thus the cost comparisons on Tab 5.Expenses generally are a relatively small component of the overall cost of travelwhen employee time is taken into consideration. The cost of air services isinput and adjusted via Tab 1. This leaves other incidental expenses during travel,the largest of which is typically the hotel expense.95Travel$ense creates a small spreadsheet for each passenger, for each leg todisplay travel expenses. These expenses are totaled at the bottom of thespreadsheet by leg. Totals for all passengers are displayed in the grayedspreadsheet to the right of individual spreadsheets. They are noted here fordisplay only, and cannot be altered.Travel$ense automatically allocates expenses to each passenger based on theamount of time they are away from home, both travel time, site time and nonproductivetime (e.g. overnight stay). The default expense amounts andapplicable start and end times drive the expense allocation. Expenses normallyonly would differ by passenger due to different individual drive times, and thatwould be extremely rare. Expenses would differ substantially among the threecolumns if the airline option required extra overnights, due mainly to theimpact of hotel and meals expenses.For a given expense type, the default expense amount is applied if a passengeris away from home at least 50 percent of the time defined by the start and endtimes in the defaults. Using this approach, breakfast, lunch, dinner and otherCopyright © 1999, National Business Aviation Association, Inc.