Travel$ense User's Guide (PDF, 139 MB) - NBAA

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IVTRAVEL$ENSEASSUME RESPONSIBILITY FOR THE OVERALL EFFECTIVENESS AND EFFICIENCY OF THE OPERATINGENVIRONMENT IN WHICH THE TRAVEL$ENSE SOFTWARE IS TO FUNCTION.5.2 Maximum Aggregate Liability. THE LIABILITY OF THE ASSOCIATION UNDER THIS AGREEMENT,WHETHER ARISING OUT OF BREACH OF CONTRACT (INCLUDING BUT NOT LIMITED TOBREACH OF WARRANTY) OR TORT (INCLUDING BUT NOT LIMITED TO NEGLIGENCE ANDSTRICT LIABILITY), SHALL IN NO EVENT EXCEED THE LICENSE FEE ACTUALLY PAID TO THEASSOCIATION BY LICENSEE FOR THE TRAVEL$ENSE SOFTWARE IN ACCORDANCE WITHSECTION 2.1 HEREOF.5.3 Acknowledgment. Licensee acknowledges that the Association has set its license fees and other prices inreliance on the disclaimers of warranty and limitations and exclusions of liability set forth in this Agreementand that the same form an essential basis of the bargain between the parties.6. GENERAL TERMS6.1 Assignment. Neither this Agreement nor any rights granted hereby may be assigned by Licensee withoutthe prior written consent of the Association. Any attempt by Licensee to assign any rights, duties orobligations without such consent shall be void and without force or effect.6.2 Governing Law. This Agreement, and any and all tort claims that may arise in connection with theTravel$ense Software and any related services, will be governed by the substantive laws of the District ofColumbia.6.3 Entire Agreement. The parties acknowledge that this Agreement, together with Exhibit A attachedhereto, sets forth the complete, exclusive and integrated understanding of the parties which supersedes allproposals or prior agreements, oral or written, and all other prior communications between the partiesrelating to the subject matter of this Agreement.EXHIBIT AScope of License: A Machine License shall be valid only to install and use the Travel$ense Software in single(one copy) installations on one (1) personal computer, which may not be connected with a network in amanner that would allow access to and use of the Travel$ense Software by other users of the network.Additional license fees must be paid to the Association if Licensee wishes to install the Travel$enseSoftware on any greater number of personal computers.A Site License is also available which permits the Licensee to install and use the Travel$ense Software on anunlimited number of personal computers which are permanently located at the authorized location specifiedbelow, so long as none of the computers on which the Travel$ense Software is installed is connected with anetwork in a manner that would allow access to and use of the Travel$ense Software by any network userswho are not physically present at the authorized location. Please call the Association at (202) 783-9000 formore information on obtaining a Site License.Travel$ense is not designed for concurrent use in a network environment.Copyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSETABLE OF CONTENTSCHAPTER 1. INTRODUCTION .................................................1WELCOME FROM NBAA PRESIDENT JOHN W. OLCOTT............................................ 1WHAT IS TRAVEL$ENSE?.......................................................................................................... 2NATIONAL BUSINESS AVIATION ASSOCIATION ............................................................ 2What is Business Aviation? ....................................................................................................................2NBAA’s Role in Business Aviation.......................................................................................................5CREDITS ........................................................................................................................................ 6CHAPTER 2. NEW FEATURES IN RELEASE 3.............................9CHAPTER 3. INSTALLATION AND SETUP ..............................13OVERVIEW OF SETUP............................................................................................................. 13SYSTEM REQUIREMENTS....................................................................................................... 13NEW INSTALLATION.............................................................................................................. 14UPGRADING FROM RELEASE 1 OR 2................................................................................ 15NETWORK INSTALLATION.................................................................................................. 17MOVING AN EXISTING INSTALLATION .......................................................................... 18SETTING UP ONLINE CONNECTION TO AIRLINE DATA.......................................... 18Internet Access to Airline Data ......................................................................................................... 19CompuServe Setup............................................................................................................................... 19CompuServe Modem Settings........................................................................................................... 20REGISTERING WITH THE AIRLINE RESERVATION SYSTEM ........................................ 23PRINTER DRIVERS .................................................................................................................... 23CHAPTER 4. DEFAULT SETTINGS ..........................................25CORPORATE DEFAULT SETTINGS..................................................................................... 26COST DEFAULT SETTINGS ................................................................................................... 27TIME DEFAULT SETTINGS...................................................................................................... 31PRODUCTIVITY DEFAULT SETTINGS................................................................................ 34AIRLINE DEFAULT SETTINGS............................................................................................... 38MISCELLANEOUS DEFAULT SETTINGS............................................................................. 42CHAPTER 5. PROFILES IN TRAVEL$ENSE ..............................47AIRCRAFT PROFILES................................................................................................................ 47Aircraft Identification........................................................................................................................... 49Chargebacks........................................................................................................................................... 50Performance........................................................................................................................................... 50AIRLINE PROFILES .................................................................................................................... 52AIRPORT PROFILES .................................................................................................................. 53BILLING CODE PROFILES ...................................................................................................... 55EMPLOYEE LEVEL PROFILES .................................................................................................. 56VCopyright © 1999, National Business Aviation Association, Inc.
Page 1 and 2: TRAVEL$ENSEITRAVEL$ENSEBUSINESS TRA
Page 3: TRAVEL$ENSE3.1 Ownership. The compo
Page 7 and 8: TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
Page 9 and 10: TRAVEL$ENSECHAPTER 1. INTRODUCTION1
Page 11 and 12: TRAVEL$ENSEBusiness aircraft are ut
Page 13 and 14: TRAVEL$ENSE• Certainty - A compan
Page 15 and 16: TRAVEL$ENSEThe catalyst for Travel$
Page 17 and 18: TRAVEL$ENSECHAPTER 2. NEW FEATURES
Page 19 and 20: TRAVEL$ENSEownership, charter aircr
Page 21 and 22: TRAVEL$ENSECHAPTER 3. INSTALLATION
Page 23 and 24: TRAVEL$ENSE15Upgrading from Release
Page 25 and 26: TRAVEL$ENSENow, you may then launch
Page 27 and 28: TRAVEL$ENSEconnection is not availa
Page 29 and 30: TRAVEL$ENSEat any time using the Co
Page 31 and 32: TRAVEL$ENSERegistering with the Air
Page 33 and 34: TRAVEL$ENSECHAPTER 4. DEFAULT SETTI
Page 35 and 36: TRAVEL$ENSEcost of aircraft selecte
Page 37 and 38: TRAVEL$ENSEMileage cost is calculat
Page 39 and 40: TRAVEL$ENSECHARGE CREW EXPENSES DEF
Page 41 and 42: TRAVEL$ENSELEG DEAD TIME33Leg Dead
Page 43 and 44: TRAVEL$ENSE35PERCENT PRODUCTIVITY D
Page 45 and 46: TRAVEL$ENSEIn 1997, an NBAA-commiss
Page 47 and 48: TRAVEL$ENSE3:00 p.m., you have defi
Page 49 and 50: TRAVEL$ENSE• Price the top ranked
Page 51 and 52: TRAVEL$ENSETIME VALUATION METHOD43A
Page 53 and 54: TRAVEL$ENSETo change a password, fi
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TRAVEL$ENSECHAPTER 5. PROFILES IN T
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TRAVEL$ENSEquickly, click on Alt-A
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TRAVEL$ENSEloads, prevailing winds
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TRAVEL$ENSEAirport ProfilesTo add a
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TRAVEL$ENSEBilling Code ProfilesBil
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TRAVEL$ENSEPassenger Profiles“Don
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TRAVEL$ENSE59To add a trip valuatio
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TRAVEL$ENSECHAPTER 6. CREATING TRIP
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TRAVEL$ENSE63Print a Report (Hotkey
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TRAVEL$ENSECHAPTER 7. TAB 1 - DEFIN
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TRAVEL$ENSEPurposeOutcomeHypothetic
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TRAVEL$ENSEThis field has a range o
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TRAVEL$ENSETo change multiple passe
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TRAVEL$ENSEbelow with the site visi
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TRAVEL$ENSEConsequently, users are
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TRAVEL$ENSEDRIVE TIMES77Finally, ch
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TRAVEL$ENSE79The upper table of the
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TRAVEL$ENSECHAPTER 8. TAB 2 - COMPA
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TRAVEL$ENSEof flights obtained so f
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TRAVEL$ENSEon Leg 1 and one passeng
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TRAVEL$ENSE87In addition to the typ
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TRAVEL$ENSE89You should try to run
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TRAVEL$ENSEselecting the leg and fl
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TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
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TRAVEL$ENSETrip Expensescoming/goin
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TRAVEL$ENSECHAPTER 10. TAB 4 - COST
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TRAVEL$ENSEThis category also inclu
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TRAVEL$ENSE101If chronic, Non-Busin
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TRAVEL$ENSECHAPTER 11. TAB 5 - BENE
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TRAVEL$ENSETime Saved vis-à-vis Ai
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TRAVEL$ENSETrip StatisticsTravel$en
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TRAVEL$ENSECHAPTER 12. TRAVEL$ENSE
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TRAVEL$ENSEThe Short Trip Report111
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TRAVEL$ENSEclass. Fare detail also
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TRAVEL$ENSESummary Reportslisted se
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TRAVEL$ENSErepresentative of travel
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TRAVEL$ENSEThe Business Aircraft Pe
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TRAVEL$ENSEThe Trip Database Statis
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TRAVEL$ENSE123CHAPTER 13. WORKING W
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TRAVEL$ENSESelect any number of tri
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TRAVEL$ENSECHAPTER 14. IMPORTING DA
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TRAVEL$ENSE129Seven data fields are
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TRAVEL$ENSE131Five data fields are
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TRAVEL$ENSECHAPTER 15. THE IDEAS BE
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TRAVEL$ENSEcan help maximize employ
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TRAVEL$ENSE• At-airport “passen
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TRAVEL$ENSEProductivity during driv
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TRAVEL$ENSE• Long-distance trips
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TRAVEL$ENSE143A major source of tim
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TRAVEL$ENSEpersonnel of $65,000 ann
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TRAVEL$ENSE• Clearing through sec
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TRAVEL$ENSEOPTIMIZATION OF PLANT LO
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TRAVEL$ENSE10. The quality control
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TRAVEL$ENSEThe ability to work enro
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TRAVEL$ENSEavailability of business
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TRAVEL$ENSE3. Business aircraft off
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TRAVEL$ENSEflight analysis in compa
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TRAVEL$ENSESUMMATION OF FINANCIAL B
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TRAVEL$ENSEthe same way that a buil
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TRAVEL$ENSEappraisal of a given pro
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TRAVEL$ENSE• provisional costs fo
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TRAVEL$ENSEsecurity, medical insura
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TRAVEL$ENSEkey manager’s salary.
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TRAVEL$ENSE• The Group-Human Valu
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TRAVEL$ENSEhours flown, miles flown
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TRAVEL$ENSEALLOCATING AIRCRAFT OPER
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TRAVEL$ENSEFlat mileage assessment
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TRAVEL$ENSEIf you have a less-than-
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TRAVEL$ENSEthose analyses, which th
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TRAVEL$ENSE1852. Summary ReportsThe
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TRAVEL$ENSEgetting on and off are p
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TRAVEL$ENSEconsiderations, subseque
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TRAVEL$ENSEcompletely current as of
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TRAVEL$ENSE193Travel$ense did this
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TRAVEL$ENSEstart of an after-hours
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TRAVEL$ENSESleeping time is never v
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TRAVEL$ENSEPRODUCTIVE HOURS199This
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TRAVEL$ENSE201Copyright © 1999, Na
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TRAVEL$ENSECrew Expenses · 31Crew
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TRAVEL$ENSEPRC Aviation · 142Prima
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Travel$ense User's Guide (PDF, 139 MB) - NBAA

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