Travel$ense User's Guide (PDF, 139 MB) - NBAA

TRAVEL$ENSENow, you may then launch Travel$ense to configure your online connectionsettings and customize default settings and profiles. Please note that Travel$ensedata now will be stored in the file trav$3.mdb.Network InstallationUsers may install Travel$ense on PCs connected to networks and utilizenetwork connections to the Internet. However, Travel$ense should not beinstalled on a network file server.Concurrent users of Travel$ense may experience serious technical difficulties.The primary difficulty is the simultaneous writing of data to the same trip,resulting in possible database corruption. In short, Travel$ense is not a multiuserprogram.Even if you are the only user of Travel$ense (avoiding concurrent useproblems), network file server installations still are not recommended. Systemfile conflicts are an almost permanent fact of life in running Windows programs,even with newer 32-bit Windows software such as Travel$ense. Any otherprogram that replaces any of the Travel$ense system files (.dll, .ocx) in thenetwork file server Windows system directory with an older version (someappear to have newer dates, and some setup programs over-write newer files)may disable Travel$ense and require the assistance of your networkadministrator to resolve.Purchasers of a Site License obtain five copies of Travel$ense and may obtain asetup file that allows Travel$ense databases to be stored in a separate location(i.e., network) from locally installed software. While this solution still does notpermit simultaneous saving of trips, simultaneous access to run reports andreview trips should not be a problem.Note: One additional complication associated with a network installation is theprivacy issue raised by the program. Travel$ense is highly dependent upon theuse of employee compensation levels (salaries plus benefits plus bonuses) tohelp calculate the cost and value of employee time. Public access to anemployee compensation database, even one generalized to reporting onlyemployee levels or groups, may necessitate the limiting of the availability of theprogram to selected discrete individuals on a need-to-know basis. If a companycan limit access to the compensation database, networking may be a practicaloption.There is, of course, a reverse engineering risk regarding compensation data thatis unavoidable. If you activate password protection of employee levels (via theDefaults screen, Miscellaneous Tab), salary and bonus data is encrypted in theTravel$ense program and files. Despite this, no matter how well hidden ornested the salary information is within the program, a desperate user alwayscould select a single passenger about whom they are curious, run a trip andextrapolate the hourly wage used to determine the cost of their time. For thisCopyright © 1999, National Business Aviation Association, Inc.17