Travel$ense User's Guide (PDF, 139 MB) - NBAA

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178CENTRAL ALLOCATIONSTRAVEL$ENSESome corporations consolidate all of the headquarters service costs, includingthe company aircraft, and divide those costs among all the operating divisionsfor a central allocation method. There are a variety of formulas used in thismethod (e.g., a percentage of net sales, a combination of sales, profits andpayroll). Each formula has its advantages and disadvantages.If the company has established a policy for distributing other central servicecosts, the aircraft would probably fit into the pattern without difficulty. When adivision uses the aircraft, there are no costs allocated for a specific flight.Divisions that may have little need for travel or that are limited in use of theaircraft by company policy, may resist this method of cost allocation. However,the central allocation approach remains a popular alternative with manycompanies.DIRECT OPERATING COSTS ALLOCATIONEach division that has use of company aircraft is assessed the direct operatingcosts for a given flight. The company absorbs all of the fixed costs as part ofheadquarters’ operating expense. If several passengers are on board for thesame flight from more than one division, those costs may be prorated for eachindividual, so the cost of the flight is divided proportionately among thedivisions.In some cases, the company may also absorb a portion of the direct operatingcosts as part of headquarters’ expense. This arrangement may stimulate the useof the company aircraft because of the favorable cost factor. Divisions that havea budget to accommodate travel requirements can allocate company aircraftcosts against the budget.DIRECT AND FIXED COSTS ALLOCATIONEach division may bear the total cost of operating the aircraft, including costsincurred whether or not the aircraft is flown. Because fixed costs areproportionately higher than out-of-pocket expenses, this method maydiscourage use of company aircraft or limit use to divisions that have asubstantial transportation budget.FLAT MILEAGE ASSESSMENTSome companies use a flat mileage assessment of costs. A variation of this is toassess amounts that equate to commercial airline airfares between establishedairline points of service. The company bears all of the aircraft operating costs inits headquarters account and is compensated in some degree by charges todivisions.Copyright © 1999, National Business Aviation Association, Inc.
TRAVEL$ENSEFlat mileage assessment does not depend on commercial service being availablebetween given points. It remains constant no matter where the companyaircraft goes. The difficulty with assessing flat mileage rates is that no basis mayexist for comparison with airline economy fares. But if the rates arecomparable with known scheduled airline mileage rates, the lack of comparisonshould not present any serious problems.179Copyright © 1999, National Business Aviation Association, Inc.
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TRAVEL$ENSEITRAVEL$ENSEBUSINESS TRA
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TRAVEL$ENSE3.1 Ownership. The compo
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TRAVEL$ENSETABLE OF CONTENTSCHAPTER
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TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
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TRAVEL$ENSECHAPTER 1. INTRODUCTION1
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TRAVEL$ENSEBusiness aircraft are ut
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TRAVEL$ENSE• Certainty - A compan
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TRAVEL$ENSEThe catalyst for Travel$
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TRAVEL$ENSECHAPTER 2. NEW FEATURES
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TRAVEL$ENSEownership, charter aircr
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TRAVEL$ENSECHAPTER 3. INSTALLATION
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TRAVEL$ENSE15Upgrading from Release
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TRAVEL$ENSENow, you may then launch
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TRAVEL$ENSEconnection is not availa
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TRAVEL$ENSEat any time using the Co
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TRAVEL$ENSERegistering with the Air
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TRAVEL$ENSECHAPTER 4. DEFAULT SETTI
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TRAVEL$ENSEcost of aircraft selecte
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TRAVEL$ENSEMileage cost is calculat
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TRAVEL$ENSECHARGE CREW EXPENSES DEF
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TRAVEL$ENSELEG DEAD TIME33Leg Dead
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TRAVEL$ENSE35PERCENT PRODUCTIVITY D
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TRAVEL$ENSEIn 1997, an NBAA-commiss
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TRAVEL$ENSE3:00 p.m., you have defi
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TRAVEL$ENSE• Price the top ranked
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TRAVEL$ENSETIME VALUATION METHOD43A
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TRAVEL$ENSETo change a password, fi
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TRAVEL$ENSECHAPTER 5. PROFILES IN T
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TRAVEL$ENSEquickly, click on Alt-A
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TRAVEL$ENSEloads, prevailing winds
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TRAVEL$ENSEAirport ProfilesTo add a
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TRAVEL$ENSEBilling Code ProfilesBil
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TRAVEL$ENSEPassenger Profiles“Don
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TRAVEL$ENSE59To add a trip valuatio
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TRAVEL$ENSECHAPTER 6. CREATING TRIP
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TRAVEL$ENSE63Print a Report (Hotkey
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TRAVEL$ENSECHAPTER 7. TAB 1 - DEFIN
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TRAVEL$ENSEPurposeOutcomeHypothetic
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TRAVEL$ENSEThis field has a range o
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TRAVEL$ENSETo change multiple passe
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TRAVEL$ENSEbelow with the site visi
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TRAVEL$ENSEConsequently, users are
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TRAVEL$ENSEDRIVE TIMES77Finally, ch
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TRAVEL$ENSE79The upper table of the
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TRAVEL$ENSECHAPTER 8. TAB 2 - COMPA
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TRAVEL$ENSEof flights obtained so f
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TRAVEL$ENSEon Leg 1 and one passeng
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TRAVEL$ENSE87In addition to the typ
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TRAVEL$ENSE89You should try to run
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TRAVEL$ENSEselecting the leg and fl
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TRAVEL$ENSECHAPTER 9. TAB 3 - TRAVE
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TRAVEL$ENSETrip Expensescoming/goin
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TRAVEL$ENSECHAPTER 10. TAB 4 - COST
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TRAVEL$ENSEThis category also inclu
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TRAVEL$ENSE101If chronic, Non-Busin
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TRAVEL$ENSECHAPTER 11. TAB 5 - BENE
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TRAVEL$ENSETime Saved vis-à-vis Ai
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TRAVEL$ENSETrip StatisticsTravel$en
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TRAVEL$ENSECHAPTER 12. TRAVEL$ENSE
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TRAVEL$ENSEThe Short Trip Report111
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TRAVEL$ENSEclass. Fare detail also
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TRAVEL$ENSESummary Reportslisted se
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TRAVEL$ENSErepresentative of travel
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TRAVEL$ENSEThe Business Aircraft Pe
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TRAVEL$ENSEThe Trip Database Statis
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TRAVEL$ENSE123CHAPTER 13. WORKING W
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TRAVEL$ENSESelect any number of tri
Page 135 and 136: TRAVEL$ENSECHAPTER 14. IMPORTING DA
Page 137 and 138: TRAVEL$ENSE129Seven data fields are
Page 139 and 140: TRAVEL$ENSE131Five data fields are
Page 141 and 142: TRAVEL$ENSECHAPTER 15. THE IDEAS BE
Page 143 and 144: TRAVEL$ENSEcan help maximize employ
Page 145 and 146: TRAVEL$ENSE• At-airport “passen
Page 147 and 148: TRAVEL$ENSEProductivity during driv
Page 149 and 150: TRAVEL$ENSE• Long-distance trips
Page 151 and 152: TRAVEL$ENSE143A major source of tim
Page 153 and 154: TRAVEL$ENSEpersonnel of $65,000 ann
Page 155 and 156: TRAVEL$ENSE• Clearing through sec
Page 157 and 158: TRAVEL$ENSEOPTIMIZATION OF PLANT LO
Page 159 and 160: TRAVEL$ENSE10. The quality control
Page 161 and 162: TRAVEL$ENSEThe ability to work enro
Page 163 and 164: TRAVEL$ENSEavailability of business
Page 165 and 166: TRAVEL$ENSE3. Business aircraft off
Page 167 and 168: TRAVEL$ENSEflight analysis in compa
Page 169 and 170: TRAVEL$ENSESUMMATION OF FINANCIAL B
Page 171 and 172: TRAVEL$ENSEthe same way that a buil
Page 173 and 174: TRAVEL$ENSEappraisal of a given pro
Page 175 and 176: TRAVEL$ENSE• provisional costs fo
Page 177 and 178: TRAVEL$ENSEsecurity, medical insura
Page 179 and 180: TRAVEL$ENSEkey manager’s salary.
Page 181 and 182: TRAVEL$ENSE• The Group-Human Valu
Page 183 and 184: TRAVEL$ENSEhours flown, miles flown
Page 185: TRAVEL$ENSEALLOCATING AIRCRAFT OPER
Page 189 and 190: TRAVEL$ENSEIf you have a less-than-
Page 191 and 192: TRAVEL$ENSEthose analyses, which th
Page 193 and 194: TRAVEL$ENSE1852. Summary ReportsThe
Page 195 and 196: TRAVEL$ENSEgetting on and off are p
Page 197 and 198: TRAVEL$ENSEconsiderations, subseque
Page 199 and 200: TRAVEL$ENSEcompletely current as of
Page 201 and 202: TRAVEL$ENSE193Travel$ense did this
Page 203 and 204: TRAVEL$ENSEstart of an after-hours
Page 205 and 206: TRAVEL$ENSESleeping time is never v
Page 207 and 208: TRAVEL$ENSEPRODUCTIVE HOURS199This
Page 209 and 210: TRAVEL$ENSE201Copyright © 1999, Na
Page 211 and 212: TRAVEL$ENSECrew Expenses · 31Crew
Page 213 and 214: TRAVEL$ENSEPRC Aviation · 142Prima
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Travel$ense User's Guide (PDF, 139 MB) - NBAA

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