NAVY SCHOOL MANAGEMENT MANUAL

oster/convening schedules or student statistics will not
be furnished for public use per the Privacy Act).
This information will only be accessible to authorized
CeTARS users, as CeTARS is the official source for such
information. Requests for CeTARS information from sources
external to NETC shall be forwarded to NETC Chief
Information Office (CIO) for action with a copy to OPNAV
(N7). This provides one approved informational front to
organizations requesting information and precludes
defending the existence of several sets of statistics
regarding the same specific subject.
1.3. Policy
CeTARS is the Navy's principal authoritative source of
training information for the elements, which comprise its
database. Timeliness and accuracy of CeTARS data supports
the training managers’ ability to adequately manage and
defend training resource requirements (e.g. staffing and
other resources at the activity level). Accordingly, every
formal COI conducted throughout the Navy, as well as those
conducted for Navy students at other service schools,
factory-training facilities, and civilian educational
institutions, shall be accurately reported to CeTARS.
Other than exceptions defined by NETC N7, reporting by
student name and social security number is mandatory for
all formal training courses. Other courses may be
authorized to be exempt from by-name reporting.
Students attending “T” type courses can be reported
attending as a "group" or as a "team" as defined by NETC
N7. Should by-name reporting be deemed impractical for any
COI and not defined as "exempt" a written exemption from
this policy shall be addressed to NETC CIO for
coordination. Conversely, COI reported as "group" but
deemed beneficial to the individual to also be recorded by
SSN/name, will be recorded in CeTARS under Group Reporting
Phase II. Ensure that appropriate controls and
administrative requirements for PII are exercised.
System Description. CeTARS conforms to NETC technical
architecture, which includes open systems hardware and
software, uses and fourth generation language, and operated
in an "Oracle" relational Database Management System.
CeTARS employs a Windows graphical user interface
environment making it very easy for the authorized user to
retrieve, update and summarize data using shared
telecommunications to fully integrate with other decision
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NAVEDTRA 135C