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Chapter 6 ■ Clearing Open Items
Table 6-2. List of G/L Accounts for Automatic Posting Procedures—Account Payable
Field Value Description
Chart of Accounts CA90 This is the default; otherwise, enter it manually.
G/L Account 213000 G/L account for exchange rate expense
Exchange Rate Difference Realized
Loss 450000 Foreign exchange valuation G/L account
Gain 450000 Foreign exchange valuation G/L account
Valuation
Val.loss 1 451000 Foreign exchange valuation G/L account
Val.gain 2 451000 Foreign exchange valuation G/L account
Bal.sheet adj.1 219003 G/L account for Bal. Sheet Adj. (trade creditors)
Click the Enter button or press Enter on your keyboard. The system will accept your entries.
Then save your configuration.
Summary
This chapter explained how to clear open items in SAP ERP. As part of the discussion, you learned how
business transactions are generated and posted in the system as open items, and how open items are cleared
with payments. You learned about various ways of clearing open items in SAP ERP.
These included posting with clearing (when payments are matched with open items in the system
to achieve a nil balance) and account clearing (by selecting group of items and matching them against a
payment results in nil balance). We went on to show you how to customize settings for automatic clearing.
As part of the automatic clearing configuration, you learned how to define account types for customers,
vendors, and G/L accounts and set criteria for assignment, business areas, and trading partners for grouping
an account with open items for automatic clearing. You also looked at maximum exchange rate difference
settings per foreign currency in a company code. You saw how the maximum exchange rate differences you
specify are executed in the system.
You also learned how to check your company code settings in the global parameters to ensure that you
did not omit important settings. The process you used was the Negative Posting Permitted checkbox.
It allows you to reverse transactions in the system without altering the original transaction figures.
Before creating a financial statement, it is important that you define foreign currency valuation, so
that the foreign currency balance sheet and open items in foreign currencies are valuated as part of foreign
currency valuation. You also learned how to define foreign currency valuation and specify the appropriate
accounts the system will use during that valuation.
Finally, you looked at how to prepare automatic postings for foreign exchange valuation that will allow
the system to post exchange rate differences to appropriate G/L accounts automatically.
The next chapter looks at how to maintain an exchange rate in SAP ERP that will allow you to translate
amounts into the appropriate currency. In the process, you will maintain the relationship between a
currency pair using appropriate ratios.
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